Special Collections Assistant IV

Requisition # 2017-7709
Department Library-Collection Development
Category Library
Date Posted 6/29/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


The Architecture Library, a branch of the Princeton University Library, seeks accomplished, energetic, and motivated candidates for the position of Special Collections Assistant IV.

Under the general supervision of the Architecture Librarian and working collaboratively with two other staff members, the successful candidate will manage the Architecture Library's print journal collection; oversee the new Material Samples Collection in the Architecture Library; process reserves reading lists for the School of Architecture; fulfill and track internal and external requests for library materials; and provide circulation and reference assistance to library users.


This position has primary responsibility for maintaining the Library's print journal and monographic series collection.

Functions include processing bound and unbound serials, claiming missing issues, sending issues for binding, and transferring, withdrawing, and cancelling titles.Works with the staff to Recap, withdraw, and shift all collections as necessary.

Processes reserve reading lists for courses taught in the School of Architecture; obtains research material for reserves from Princeton University Library's print and electronic collections and other sources; scans material for electronic reserves; prepares print materials for reserves; communicates on a regular basis with SoA faculty, assistants, and students.

Responsible for the general up-keep and oversight of the Materials Samples Collection (arriving to the Architecture Library in the summer of 2017). This includes shelving, maintaining, keeping materials in order, helping patrons find the Material ConneXion database, and any necessary staff functions associated with providing access to and circulating the collection.

Maintains and tracks incoming Borrow Direct, ILS, RECAP, and recall/hold books. Fulfills Article Express and Book Express requests. Provides reference and circulation assistance to users. Participates in coverage of Library hours when students are not available.


  • Excellent written and verbal communication skills
  • Working knowledge of Voyager modules or equivalent library system, and MS Office software suite
  • Experience in searching various online resources, such as research databases available in an academic Library.
  • Strong public service skills demonstrated through work experience
  • Organized, proactive, flexible, and able to meet deadlines
  • Ability to work independently and collaboratively with team members
  • Ability to shift book and journal collections and carry books for Library's book delivery service
  • Strong analytical and problem solving skills

  • Academic library experience, preferably at least two years in an academic library
  • Familiarity with Blackboard or other course management software, Illiad, Adobe, and scanning software
  • Bachelor's degree or Associate's degree.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BLB, 04

Standard Weekly Hours


Work Schedule, If Other Than Standard Hours

Monday - Friday, 8:45am - 5:00 pm

Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Union Code

LIB-Amer Fed State County Mun Emps

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