Purchasing Contract Specialist

Hoboken, NJ
Jun 30, 2017
Institution Type
Four-Year Institution

Job Description


  • Bachelor's degree in business or an equivalent combination of education and experience
  • Minimum of 5 years experience as a buyer in either the higher education or private industry fields
  • Excellent oral and written communication skills
  • Ability to prepare detailed bid packages for complex commodity areas and analysis
  • Ability to write specifications for bidding purposes

Internal Description:

The Purchasing Contract Specialist coordinates the purchase of equipment, supplies, and services for assigned commodity areas, which includes conferring with department representatives regarding price, specifications, alternate products or services, and delivery requirements. Will ensure that appropriate policy, procedure, legal, risk management, and insurance issues have been properly addressed.
  • Ensure adherence to applicable Institute, state, and federal policies, statutes, and regulations.
  • This position will recommend the award of contracts and agreements to be approved by the Purchasing Director or Manager. This position will seek general advice and guidance from the immediate supervisor on an as-needed basis and is expected to provide solution recommendations to problems when they arise. The Contract Specialist may assume the responsibilities of the Purchasing Manager in his/her absence.
  • Prepares and analyzes bid documents including, agreement terms and conditions for the purpose of awarding contracts for goods and services.
  • Analyzes and reviews scope with competitive bidders to ensure bids are based on equal scopes.
  • Coordinates with engineers and architects.
  • Effectively negotiate contract agreements for equipment, supplies, and services.
  • Remain current on technological changes and product development in assigned commodity areas.
  • Maintains and provides good relations with Institute departments and suppliers. Promotes and encourages small, minority, and women business participation for the supply of goods and services to the university.
  • May have contact with all levels of the Institute and with external supplier representatives or owners on a daily basis. The purpose of these meetings is to provide or obtain information for developing and negotiating Institute contracts and problem resolution. Requires a high degree of professionalism and tactfulness.
  • Be recognized by the non-traditional users of the Purchasing Department as a value-added person. Someone who should be involved at the beginning of the procurement process.
  • Will lead cross-functional teams in the review of past practices and contracts to improve end user satisfaction and the overall quality of the agreement.
  • Negotiates agreements for equipment, suppliers, and services and the development of additional and alternate sources of supply.
  • Effectively and in a timely manner, implement purchase orders and contractual agreements.
  • Set a high standard of quality in the Institute's contracts and/or service agreements.
  • Resolves disputes with suppliers.

Preferred Qualifications:
  • Experience with facilities, construction, and renovation projects
  • Good organizational skills
  • Flexibility and a high-powered work ethic
  • Be a self-starter and be able to work independently
  • Experience with programs such as MS Word, Excel, Oracle, SAP, Kuali, and SciQuest
  • Certified Purchasing Manager (C.P.M.) professional designation


General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: http://www.stevens.edu/sit/police