Human Resources and Business Services Program Manager




*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*



University of Colorado Denver l Anschutz Medical Campus

School of Medicine, ACCORDS/D2V

Human Resources & Business Services Program Manager (Business Services Program Manager)

Position #735472 - Requisition 10124



ACCORDS (Adult and Child Consortium for Health Outcomes Research and Delivery Science) / D2V (Data Science to Patient Value) has an opening for a full-time, University Staff (unclassified) Human Resources & Business Services Program Manager position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Job Summary:
The Human Resources and Business Services Program Manager is responsible for managing the human resources support functions for ACCORDS/D2V. This position will manage, administer and have accountability for the day-to-day operations for the ACCORDS/D2V Human Resources enterprise. Additionally, this role coordinates the human resources functions including but not limited to hiring, termination, funding distribution changes and leave reporting and processes for ACCORDS/D2V ensuring that the programs are in compliance with the rules and regulations of the School of Medicine (SOM), ACCORDS/D2V and the University of Colorado. The human resource coordinator will autonomously manage human resources initiatives in support of ACCORDS/D2V missions and goals. This position may supervise student workers and/or interns. The human resource coordinator serves as a liaison; independently interpreting and coordinating program needs; policies and procedures pertaining to ACCORDS/D2V operations and programs and makes recommendations relative to program management, funds and resources, and strategic development. Additionally, this role provides excellent internal/external customer service at all levels and establishes and maintains a strong working relationships.

Examples of Work Performed:



Human Resources Management (90%):
  • Research, interpret and stay current with multifaceted University HR rules, regulations and policies as required to answer questions that arise.
  • Provide guidance and information to new faculty, fellows and residents regarding interview day, training and orientations and new hire requirements.
  • Analyze, identify and make recommendations for process improvement as related to ACCORDS and D2V human resources and recruiting needs.
  • Create and maintain ACCORDS/D2V BUSINESS DIRECTOR'S faculty and staff personnel files per University record retention matrix.
  • Create ACCORDS/D2V BUSINESS DIRECTOR'S recruiting and hiring/on-boarding process timelines; reviewing documentation and assess whether requirements have been met; manage all documents through completion ensuring timely submittal.
  • Manage the interview and intake process for ACCORDS/D2V BUSINESS DIRECTOR'S faculty and PRA's, fellows and students.
  • Track all processing for new hires and terminations to ensure meets policy, procedure and faculty affairs deadlines.
  • Create and coordinate ACCORDS/D2V BUSINESS DIRECTOR'S job postings in CU Careers; partner with University HR as necessary.
  • Prepare and process all letters of offer for ACCORDS/D2V.
  • Analyze and record changes in ACCORDS/D2V BUSINESS DIRECTOR'S records and appointments, i.e., (new hires, promotions, terminations, appointment status information and proper funding distributions).
  • Manage and coordinate faculty and staff leave of absences with University HR and faculty affairs:
    • Prepare termination paperwork, including leave separation forms, (calculating vacation payouts and determining sick leave payouts if applicable at time of retirement), resignation acknowledgement letter, and record termination data in the HRMS/HCM system and assisting in the checkout process.
  • Process payroll and time collection functions; Enter monthly vacation/sick leave, update job data, FTE changes, termination payouts.
  • Create PETS and enter funding distribution changes as necessary at the direction of the Business director or post award grants manager.
  • Monitor monthly updates to ensure changes are approved prior to the monthly payroll deadlines.
  • Prepare and process visa-related paperwork; act as liaison with International Student Services as necessary.
  • Regularly partner with ACCORDS/D2V BUSINESS DIRECTOR'S Director, University Human Resources, University Faculty Affairs and others, as necessary, to ensure timely and appropriate operations of ACCORDS/D2V BUSINESS DIRECTOR'S human resources functions.
  • Manage VISAS (e.g. international services, processing payments, etc.)
  • Manage FPPE and OPPE.

Business Operations (10%):
  • Manage and support ACCORDS/D2V BUSINESS DIRECTOR'S Business Director's day-to-day operations, initiatives and endeavors.
  • Create and manage program budgets and related reports for and in partnership with ACCORDS/D2V BUSINESS DIRECTOR'S Business Director's.
  • Prepare ad-hoc reports as requested by ACCORDS/D2V BUSINESS DIRECTOR'S Business Director's.
  • Interpret and follow current rules and guidelines relating to procurement, travel and expense reimbursement.
  • Prepare reports as needed for the leadership using a variety of systems and software to manage and monitor program records.
  • Maintain current knowledge of financial processes and guidelines, attend training as necessary.
  • Act as back up for CU Marketplace, POs and Concur.
  • Assist with special projects and miscellaneous job-related duties as requested by the ACCORDS/D2V BUSINESS DIRECTOR'S Business Director's.
  • Provide administrative assistance as needed: Phones, copying, scanning, faxing, mail pick-up & delivery, supplies/inventory management, website/SharePoint updates, letters of reference and other miscellaneous duties.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications

Minimum Qualifications:
  • A bachelor's degree in business, business administration, finance, accounting , education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
  • The position requires extensive, diverse and progressively responsible human resources experience.

Substitution: Four years of Human Resources experience in a higher education/academic setting may be considered in lieu of the Bachelor's degree on a year-for-year basis.

Preferred Qualifications:
  • Master's degree in Business, Healthcare Administration, Human Resources and/or related field from an accredited institution.
  • Experience working in an academic and/or healthcare environment.
  • Experience working with CU procurement and accounting procedures and requirements.
  • Experience interpreting policies and procedures.
  • Experience planning events on the CU campus.

Competencies/Knowledge, Skills and Abilities:
  • Well-developed professional skills in the areas of administrative operations and program management.
  • A demonstrated ability to independently organize and complete complex projects and to work under tight deadlines.
  • A demonstrated ability to independently manage and respond to support customer needs and requests in a professional, timely manner.
  • Excellent written and verbal communication skills.
  • Excellent Interpersonal skills.
  • Strong oral and written communication, interpersonal, attention to detail and exceptional organizational skills.
  • Capacity to work collaboratively with all levels of staff.
  • Excellent customer service skills.
  • Ability to work independently and as a member of a team, handle a fast-paced environment.
  • Ability to multitask and meet deadlines.
  • Ability to handle sensitive and confidential matters.
  • Advanced knowledge of Microsoft Word, Excel, Access, and Power Point.
  • A working knowledge of accounting and financial principles and procedures.
  • Knowledge and general understanding of university curriculum/education and professional development programs.
  • Ability to exercise tact and diplomacy when dealing with stakeholders at all levels.
  • Ability to communicate effectively, both orally and in writing, with faculty, staff, learners, alumni, industry, and the public.
  • Ability to establish and maintain effective working relationships with faculty, staff, fellows, residents, students, alumni, and administrative personnel at all levels, including outside organizations and the public.
  • Must possess a knowledge of University HR procedures and policies and have experience using HCM
  • Strong oral and written communication, interpersonal, attention to detail and exceptional organizational skills.
  • Capacity to work collaboratively with all levels of staff.
  • Excellent customer service skills.
  • Ability to work independently and as a member of a team, handle a fast-paced environment.
  • Ability to multitask and meet deadlines.
  • Ability to find creative solutions to novel problems.
  • Possess a high level of maturity and emotional intelligence.
  • Basic knowledge of medical terms, environments, and culture.
  • Familiarity with departments, and processes required for room reservations, alcohol policy, and a variety of venues.
  • Knowledge of CU procurement and accounting procedures and requirements.
  • Familiarity with CU campus facilities and offices.

Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: JD Ainsworth, JD.Ainsworth@ucdenver.edu

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 7/20/2017. Those who do not apply by 7/20/2017 may or may not be considered.



Job Category: Business Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 21028 - SOM-Colo Health Outcomes Ctr

Schedule: Full-time

Posting Date: Jun 29, 2017

Closing Date: Ongoing

Posting Contact Name: JD Ainsworth

Posting Contact Email: JD.Ainsworth@ucdenver.edu

Position Number: 00735472

PI98461693