EXECUTIVE ADMINISTRATOR

Location
Philadelphia
Posted
Jun 30, 2017
Institution Type
Four-Year Institution

Duties: The Gene Therapy Program (GTP) is entering a new era of unprecedented opportunity with the great potential to reshape the face of medicine as we know it. Our discoveries have set the stage for successful treatments and possibly even cures for devastating genetic diseases.
The laboratory of Dr. Jim Wilson, at GTP of the University of Pennsylvania, has been a leader in the development of innovative vector technology for close to three decades. We have emerged as the 'go-to' organization for public and private partners, who want to participate in the gene therapy space. Currently, we are positioned to lead another round of vector innovation and establish pre-clinical and clinical proof-of-concept in therapeutic applications of in-vivo genome editing
We are currently on the hunt for an Executive Administrator to play a vital role in providing high-level administrative support to our Director of GTP and Executive Leadership team.
As the Executive Administrator, you will support a culture of high performance by conducting advanced, diversified, and confidential duties requiring broad and comprehensive experience, skills, and knowledge. You will: Manage high-volume and complex meeting and travel schedules; coordinate all travel arrangements, process all expense forms and reconcile accounts related to travel; coordinate internal meetings with the GTP executive leadership team; act as the liaison with external and internal constituencies on behalf of the executive team, keeping them apprised of issues and action items; prepare and format written correspondence/presentations with a high level of accuracy on behalf of the executive team, ensuring that all correspondence and other written materials/presentations are prepared in a timely fashion; manage data records and files in support of GTP overall research mission using initiative and sound judgment; and manage multiple projects simultaneously while maintaining the integrity of the details. The Executive Administrator must have sufficient knowledge of the organization, judgment, and self-confidence to enable him/her to act independently in the absence of direction related to setting priorities and on-the-spot decisions.
Joining GTP offers professionals with unique opportunity to provide support services for staff and activities that could one day lead to cures for devastating diseases.

Qualifications: This position requires strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment. Candidates must have a Bachelor's degree along with 3 to 5 years of related experience or an equivalent combination of education and experience.
Experience in support of senior-level leadership strongly preferred
Must be a strategic thinker with excellent organization, written and verbal communications skills as well as strong interpersonal skills and ability to work productively as a team member.
Ability to work both independently and as part of a diverse and close-working team in a fast-paced, executive-level setting requiring initiative, strong organization, flexibility, sound judgment, and the prioritization of multiple demands.
Thorough knowledge of office procedures including phone messages, scheduling, travel arrangements and reimbursements.
Outstanding oral and written communication skills;
Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including faculty, staff, donors, corporate sponsors and prospective donors is required.
High-level of proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) including MS Outlook required; proficiency in Concur a plus; overall high level of computer literacy required.
Ability to query databases and use web content management systems. Experience with PubMed, EndNote, Adobe Acrobat, and Quicken with the ability to learn and apply new technologies as needed.
Strong attention to detail and accuracy in work performance while meeting deadlines.
Demonstrated experience in handling confidential information with discretion.
Knowledge of Penn policies or experience in a university setting strongly preferred.

Reference Number: 40-26243

Salary Grade: 026

Employment Type: Exempt

Org: DM-Gene Therapy Program

Special Requirements:

Job Family: A-General/Professional Administrative