Executive Assistant to the Dean of the College of Business and Public Management

La Verne
Jun 29, 2017
Executive Administration Jobs
Institution Type
Four-Year Institution

University of La Verne

Executive Assistant to the Dean of the College of Business and Public Management

Job Description Summary:
Serves as administrative assistant to the Dean. Primary responsibilities are assisting the Dean in meeting departmental objectives by becoming familiar with all aspects of work assigned, maintaining budgets, and providing extensive database support and analyses. Provide extensive logistical support and coordinate the activities of the Executive Certificate (Brazilian) program. Also works with the CBPM Deans on special projects as required

Specific Duties:

A. Serves as an assistant to the Dean. Support the full range of activities including: calendaring of the Dean’s schedule and the interaction with senior leadership, preparing key materials for faculty and staff meetings and the College Advisory Board meetings; assisting with the preparation of budget proposals for the College; setting up and maintaining records containing highly confidential and sensitive information; composing, editing and preparing correspondence and financial reports.

B. Maintaining the College web pages and be the College point of contact for all issues related to the College Web pages. In cooperation with the faculty, Enrollment Management, Regional and Online Campus Administration, and other units as deemed appropriate, develop and edit the content of all web pages that fall under the jurisdiction of CBPM to ensure that the web content is comprehensive and up to date.

C. Monitoring and reconciliation of $11 million College budget. Reconciles expenditures and performs budget transfers as needed. Processes all requisitions and check requests. Interacts with the accounting department to solve problems and address errors, and suggests budget changes to the Dean to better satisfy future needs of the College.

D. Plan, coordinate and supervise all the logistics associated with the special events within the College such as the annual picnic, lectures, Alumni reception, faculty retreat, staff retreat. Serve as the liaison between the College and the College of Business and Public Management Alumni Board.

E. Plan, Coordinate and supervise all the logistics associated with the Executive Certificate Program. This includes securing the facilities needed to run the program three times per year, ordering all the supplies needed for the program and arrange for the company visits,

F. Designs, implements, and maintains administrative systems, databases, and office services for the College of Business and Public Management. Work with the Dean and Associate on special projects.

Minimum Qualifications:

Bachelor’s - 4 years college
2 year of work experience in at least 4 of the 6 major areas of responsibilities listed in specific duties.

Proficient with MS office suite
Basic knowledge of budgeting and reports
Basic knowledge of Banner
Basic knowledge of Word press
Highly organized with special attention to details
Able to perform under pressure

Preferred Qualifications:
Master in Management
5 years of related experience
Advance knowledge of Excel- Pivot tables
Advance knowledge of Banner-Able to extract regular reports
Ability to multi-task
Familiarity with the Academic environment

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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