Director of Finance & Administration

Location
97520
Posted
Jun 29, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Job Title
Director of Finance & Administration

Posting Number
A00295

Transcripts
Administrator candidates hired for a position that requires a post-secondary degree shall provide copies of transcripts prior to start of employment to Human Resources.

Special Instructions to Applicants
Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant's qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references; If you are unable to attach the supplemental materials to the online application please mail to:

Southern Oregon University
Human Resource Services
Churchill Hall, Room 159
1250 Siskiyou Boulevard
Ashland, OR 97520

For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.

FTE
1.0

Department
Development/Foundation-Finance

Job Location
Ashland (15 A)

Salary/Rate
$75,000-$85,000(@1.0 FTE, non-reduced)

Benefits Eligible
Yes

Administrative Appointment Type
Renewable

Position Type
Regular

Position Summary
Reporting to the SOU VP for Development/SOU Foundation Executive Director, this position is responsible for financial planning and management, budget development, monitoring, reporting, long-range forecasting, and policy setting regarding the fiscal and operational procedures of both the SOU Foundation and Office of Development. The position collaborates with the VP for Development/Executive Director to ensure the fiscal health and operational effectiveness of the SOU Foundation and Office of Development and must work collaboratively with a variety of internal and external constituents to provide reliable financial information and quality customer service.

The Southern Oregon University (SOU) Foundation was registered as a 501©(3) nonprofit organization in 1959. With a current asset base of approximately $30 million, the Foundation's mission is to secure private philanthropic support to advance SOU and to invest and manage gifts responsibly to honor donors' wishes. The SOU Foundation has a fiduciary responsibility to properly steward and manage gifts, grants, and planned gifts, made to benefit SOU and its students.

Diversity Statement
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

Minimum Classification Qualifications
Bachelor's degree in business administration, accounting, public administration or related field. Five years' of experience in finance and accounting, budgeting, public administration, or other aspects of fiscal management and administration. Proven organizational, financial, and analytical skills, including forecasting, financial operations, and business analyses; demonstrated high degree of reliability and accuracy in this work.

Position will be expected to have and maintain up-to-date knowledge and skills of accounting standards and practices and information services in the non-profit sector. Leadership and communications skills required for interaction with a broad and diverse group of constituents.

Preferred Qualifications
Experience working with non-profit organizations and non-profit accounting with current understanding of FASB rules. Familiarity with Blackbaud Financial Edge and Raisers Edge systems or similar applications. Experience working with a non-profit volunteer board.

This position must possess and maintain a current, valid Driver License.
Yes

This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check.
Yes

Supervisory Responsibilities, if applicable
Plans Work, Assigns Work, Approves Work, Disciplines/Rewards, Prepares/signs performance evaluation/salary recommendations

Knowledge, Skills, and Abilities
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
  • Ability to work with a high level of productivity and accuracy/attention to detail.
  • Excellent organizational and time management skills.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization.
  • Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.

    Special Conditions
  • Must be willing to travel and attend training programs off-site for occasional professional development.
  • Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
  • Must be able to successfully pass a pre-employment background check.
  • This position classification has been defined as “exempt” and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).
  • The person holding this position is considered a “mandated reporter” under the Oregon Revised Statues and is required to comply with the requirements set forth by the Oregon department of Human Services.

    Posting Date
    06/28/2017

    Application must be received by:
    for priority consideration

    07/28/2017

    Anticipated Appointment Begin Date
    09/01/2017

    Contact Name for Applicant Questions
    Human Resources

    Contact Email
    hrs@sou.edu

    Job Duties

    Duties

    Manage the accounting, asset management, investment and information service functions of the Foundation, including development and implementation of Foundation fiscal policies, processes and procedures.

    Perform or supervise all accounting functions of the Foundation, such as: recording gifts, management of cash, debt, receivables, accounts payable, operating expenses, taxes, audits, and investment management.

    Coordinate and prepare for annual audit and tax return preparation by independent auditors, working closely with the auditors and other personnel.

    Manage and reconcile scholarship distributions, investment earnings, distribution and cash flow projections, providing monthly and quarterly reports such as statement of financial position, statement of financial activities, and other reports as necessary.

    Manage the General Fund budget accounts for the Office of Vice President for Development, including the Financial Information System (FIS) for accounts payable, receivables and other duties as assigned by the Vice President of Development/Foundation Executive Director.
    Percent of total time
    50

    Duties
    In collaboration with the VP for Development/SOU Foundation Executive Director, ensure the operational effectiveness of the Foundation and Office of Development.

    Ensure organizational adherence to internal controls to meet objectives of operational effectiveness and efficiency to ensure reliable financial reporting, and compliance with laws, regulations and policies.

    Develop and maintain administrative policies and procedures, including but not limited to those associated with the Foundation's administrative gift fee, gift acceptance, charitable raffle license, general operations, information technology, and personnel.

    Serve as Risk Manager, purchasing and maintaining adequate property, casualty, liability and other insurance coverage.
    Percent of total time
    30

    Duties
    Serve as primary staff liaison to the Foundation's Finance and Investment Committee, preparing materials for meetings, presentation of reports, policy proposals and implementation. Provide other fiscal support as needed for the Foundation Board of Trustees and Affiliate organizations to carry out their responsibilities.
    Percent of total time
    10

    Duties
    Other Duties as assigned.
    Percent of total time
    10

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