Administrative Assistant III (P/T), CPRN13735CAA

Glen Ellyn, IL
Jun 29, 2017
Institution Type
Community College

First contact for students with disabilities and their family, faculty, staff and community members in person, by phone or electronic communication. Establishes a welcoming atmosphere and is able to effectively communicate how to access services at the college level. Maintains a testing calendar for students. Proctors tests to student with disabilities, processes tests for delivery and assists in maintaining an optimal testing environment.

Position Title: Administrative Assistant III (P/T), CPRN13735CAA

Duties of Position:

  • Describes services, answers general questions and responds to in-person, phone and e-mail requests regarding accessibility and accommodations.
  • Maintains Outlook calendars in current and accurate status by scheduling or changing appointments. Schedules appointment for students to take tests.
  • Proctor and administer tests in various formats to students with disabilities. Tracks tests and their delivery to faculty mailbox's or e-mails. Monitors testing rooms to assure student compliance with test policies and prevent testing irregularities.
  • Navigates the Colleague/Datatel database to locate student information and registration records. Verifies and provides students with replacement blue cards.
  • Maintains materials, supplies and forms for student/staff use related to accommodations. Performs general clerical duties including, but not limited to : photocopying, scanning, faxing, mail distribution and filing.
  • Works with full time accommodations assistant to maintain office procedures and front desk operations. Utilizes SARS for tracking student visits and to obtain data for staffing needs.
  • Directs student, staff and community inquiries to the appropriate department staff member.
  • Delegates tasks to student workers and monitors follow through.
  • Other duties as assigned.

Experience and Education:


EXPERIENCE: One (1) Year office work, communication and organizational skills, computer, phone, copier & fax.

EDUCATION: High school graduate.


EXPERIENCE: Experience in educational setting, TTY use and assistive technology.

EDUCATION: Some college coursework with courses in human development and communications.

Equipment & Working Conditions:

Computer screen and keyboard, printers, multi-line phone recording equipment, copy and fax machine, TTY.

Part time hours, occasional weekend or evening hours for special events. Busy desk with frequent interruptions. Heavy phone volume and front desk contact with student, faculty and staff. Ability to move boxes of materials and use a cart for transport. Occasional need to use step ladder. Daily trips to other offices.

Department: Center for Access/Accommodations - CAA

Position Type: Part time - PT

Pay Type: Hourly Non-Exempt


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