Assistant to the Chairperson
Under general supervision and with wide latitude for independent judgment performs a variety of tasks in support of a department within the School of Architecture. Reporting directly to the chairperson, the individual will manage the office, oversee routine departmental activities and provide supervision to staff and interns. The Graduate Center for Planning and the Environment is committed to a culturally diverse educational system, to advancing diversity and inclusion in the ranks of our faculty, students and staff, and to furthering opportunities available to all members of our campus community. We are especially interested in applicants who can contribute to the advancement of these goals.
- Organize and maintain updated records of student enrollment statistics, student portfolios, interviews with the Chairpersons and notifications of acceptance and rejections.
- Maintain and monitor enrollment records, independent studies, thesis proposals and preparation of documentation for continuing and international students.
- Counsel students in their academic program.
- Counsel prospective applicants for proper submission of work and information on departments' programs.
- Serve as liaison with undergraduate Architecture and other Institute departments in matters of curriculum affairs.
- Oversee overall office operations (i.e., supervise work/study students; schedule, supervise and assign research tasks to graduate and undergraduate interns, maintain confidential student files, etc.).
- Compile information for research, reports and special proposals; maintain a database of faculty and students.
- Plan and assist with lectures, symposiums and other special events.
- Prepare student evaluations for graduation.
- Coordinate preparation of part time faculty payroll and contracts.
- Assist with registration, programming and other course scheduling, check requisition, financial aid to students and scholarship/assistantship.
- Provide general office support (i.e., answer telephones, transcribe and type reports, initiate and generate correspondence, maintains Chairpersons' calendars, etc.).
- Perform all other related duties as assigned.
Education: Bachelor's degree or equivalent.
Experience: Three years' administrative experience, preferably in a higher education environment.
Knowledge and Skills: Above average knowledge of word processing and spreadsheet software; WordPerfect and MS EXCEL preferred.
Other: Must have demonstrated ability to work independently and juggle several complex tasks simultaneously, as well as have excellent verbal, written, organizational and interpersonal skills.
Please submit your cover letter, resume including salary history and requirements, and the names and contact information for three professional references.
PRATT INSTITUTE IS AN EQUAL OPPORTUNITY EMPLOYER AND RECOGNIZES AND VALUES THE BENEFITS OF A DIVERSE WORKFORCE