Assistant Director of 3CT

Jun 29, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
About The Unit: The Chicago Center for Contemporary Theory (3CT) is an interdisciplinary space for sustained, comparative discussion of social and political processes in the contemporary world. Founded in 2004 by seven faculty members from the Divisions of the Humanities and the Social Sciences, its collective has since grown to include 11 fellows, enhancing the Center's intellectual strengths and enabling imaginative collaborations across the disciplines of anthropology, English, history, political science, and sociology. 3CT's intellectual activities range from its signature lecture series, Theorizing the Present, to a suite of research projects, teach-ins, student-faculty collaborations, book salons and one-off lectures and conferences, all of which aim to generate fresh insights while raising new questions about the commitments, conventions, potential openings, and structural contradictions animating the contemporary. In addition to this program, 3CT fellows are committed to a critical pedagogical approach and teach relevant courses and/or sponsor student workshops at the Center. 3CT is also responsible for two publications: one is an ethnographically oriented book series published by the University of Chicago Press, entitled Chicago Studies in Practices of Meaning, and the other is Critical Historical Studies, an interdisciplinary journal also published by the Press, featuring research on the implications of socio-economic transformations for cultural, political, and social change.

Unit Job Summary: Assists the Director(s) with the development of long-term strategic planning, budget management and programming content for the Center. Coordinates with faculty fellows to design and develop individualized programming content (including research evaluation, liaising with prospective speakers, tracking progress and implementation of program and event planning (such as conferences, lectures, student seminars, workshops, and visiting scholar programs), development of related funding request materials, and logistical execution of events). Liaises with external faculty and center directors to develop collaborative programming, educational and co-sponsorship opportunities. Works with students to develop and facilitate student-faculty initiatives. Works with Administrative Specialist on the administrative and financial operations of the Center, including: budgetary planning and timelines, approval of relevant financial transactions; and co-ordination with SSD LBC financial administrators re: overall budget management. Coordinates and supervises staff/student worker hiring, workflow and annual reviews. Oversees the upkeep of the Center's technical equipment, manages the Center's activity calendar and scheduling system for workshops, meetings, classes and events. Plans and oversees the design and content development of 3CT's Annual Report and other reporting mechanisms. Plans and oversees a consistent communication strategy across 3CT's diverse programming elements. Plans and develops print and digital copy for publicity materials (event posters, etc.). Generates content for and maintains 3CT's email listserve, website, and social media accounts (Facebook, Vimeo and Twitter). Liaises with Graphic Arts department to generate individual publicity materials for events and development purposes. Works with Development Office, Alumni Affairs and donors to explore extra-Divisional fundraising opportunities. Oversees the preparation of grant proposals in collaboration with multiple faculty. Monitors and maintains the physical plant of the Center and liaises with Administrative Specialist and Facilities to effect any necessary repairs.

Unit Education: Bachelor's degree in Social Sciences desirable or five years relevant experience required.

Unit Experience: A minimum of three years administrative, managerial, or related experience required. Experience with program planning, budget management, staff management, and customer service preferred. Experience in continuing education preferred. Fundraising and development experience preferred. Grant proposal experience preferred.

Unit Job Function Competencies: Excellent written and spoken communications skills required (including knowledge of correct English usage, Chicago and AP style guides). Ability to handle confidential information with utmost discretion required. Strong computer skills including knowledge of Microsoft Word, Excel and email distribution software (such as MailChimp, Constant Contact, or Emma), Adobe Creative Suite and/or similar applications, and website administration (WordPress or Squarespace experience;) is preferred. Must be highly motivated, with the ability to work independently and as part of a team. Must be able to successfully manage a workload that balances both long-term work demands range planning with irregular demands of managing publicly visible projects required. Must be able to handle multiple tasks simultaneously and under tight deadlines in a fast-paced environment. Strong organizational, planning, problem solving and project management skills required. Ability to take initiative, work independently and contribute as a member of a team. Ability to build collaborative relationships with diverse constituencies desirable. Ability to handle stressful situations and to manage conflict with grace and tact required. Must be willing to work a flexible schedule (evening and weekend hours are sometimes required depending on program needs).

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