FINANCIAL MGMT ANALYST II
FINANCIAL MGMT ANALYST II
DCRI - Finance
Core Job Responsibilities:
•Prepare complex financial reporting and cost analyses for commercial clinical research projects
•Analyze revenue, cost and margin variance analyses and communicate operational recommendations
•Maintain project cost plans, post monthly reports for project team to review
•Compile cost and revenue forecasting and advise project team and, as needed upper management, on significant changes
•Identify and report potential change in scopes to project team and Business Development
•Coordinate sponsor invoicing with Accounts Receivable and, as needed, act as liaison for sponsor accounting and past due invoices
•Review and analyze unbilled/unearned fund accounts
•Review and approve internal approval forms for contractual agreements, cash flows, payment schedules, and budgets
•Perform ad hoc analysis Functional Group Operational Knowledge and Expertise:
In order for the Financial Management Analyst II to be effective in his/her role, it is imperative that he/she have an in-depth knowledge of all of the tasks included in budgets and cost plans. This knowledge of resources and hours required to complete each task/service as well as how tasks/services are interrelated between functional groups is critical to the support of the project teams. Support accurate and consistent communication with the Project Leader, the Business Development Associate and other members of the project team.
•Consistently demonstrate an understanding of the interrelatedness of services and their associated tasks across functional groups • Semi-independently and routinely leads discussions between functional group representatives regarding operational efficiencies and resource needs for projects • Demonstrates understanding of the interrelatedness of project assumptions to profitability and margin
Technical Knowledge and Expertise:
The Financial Management Analyst II requires expert technical knowledge of Microsoft Excel, Word, and PowerPoint to be successful in his/her role. One of the most important uses of these tools is the consistent use of Excel and the associated macros in conjunction with the creation and maintenance of cost plans. Excellent knowledge of internal tools—SAP, EPM, pricing tools, tracking tools, and other informational databases, is required.
•Consistently demonstrates excellent knowledge of Microsoft Excel in development of cost plan elements—such as, internal budgets, tables, graphs, resource spreadsheets, and customer pricing spreadsheets
•Routinely provide updates to the Project Office to ensure accuracy of project specific data in EPM Project Team Facilitation and Consensus Building: A team is typically assigned as new opportunities are identified. This team may include a representative from each applicable functional group, a Business Development Associate and a Financial Management Analyst II.
It is the Financial Management Analyst II's responsibility to ensure that the project team understands the resource needs relative to the current forecast. The Financial Management Analyst II also needs to make sure that the project team regularly provides information to complete milestone payment schedules.
•Routinely meets with project team to make sure the cost plans reflects the latest information regarding forecast, budgets, timelines, and operational issues Financial Strategies: Financial Management Analyst II will appropriately review payment milestones, unit pricing, and other financial arrangements in a way that optimizes profitability and cash flow or, at a minimum, proves cash neutral to the DCRI.
It is the responsibility of the Financial Management Analyst II to have a working knowledge of the types of pricing arrangements, preferred payment methods, and budget considerations that are standard for the DCRI in terms of up-front payments, LOIs, etc. Once a project/grant has been awarded to the DCRI, the estimated budget becomes the baseline budget against which all changes in scope will be measured. It is also the responsibility of the Financial Management Analyst II through active and routine participation in project review and meetings with project leaders, routinely assists in the identification of out of scope work.
•Demonstrates a working knowledge of previous pricing arrangements, preferred payment methods, and budget considerations presented in previous interactions with customers in order to maintain consistency • Reviews as necessary the cash flow analysis in conjunction with payment milestone schedules to optimize cash flow
•Routinely demonstrates an in-depth knowledge of the project financial analysis process and assists in maintaining accurate forecasts
Routinely promotes and cultivates positive working relationships with business development, project leadership, faculty, and project team Customer Service:
•Routinely responds to internal and external customer requests in the time frame requested • Routinely meets customer or internal delivery date for financial reporting and invoicing
•Clearly, appropriately, and proactively communicates with internal and external customers to facilitate the achievement of the ultimate end product
•Routinely seeks input from customers and implements suggestions, when appropriate, to improve customer satisfaction in the future
•Routinely builds rapport and credibility with teammates, supervisors, and customers through proactive relationship building
•Routinely takes personal accountability for assigned customer deliverables Respect:
•Routinely treats co-workers and customers with dignity and demonstrates respect for different races, genders, ages, cultures, religions, lifestyles, backgrounds, job status, and educational levels
•Routinely makes all co-workers and customers feel welcome and valued during interactions • Routinely acts in a manner consistent with Duke University's EEO policy
•Proactively identifies problems situations and confronts issues, when appropriate Teamwork:
•Routinely works cooperatively with teammates and customers to accomplish common goals
•Understands and appreciates the roles and responsibilities of other team members and work groups
•Communicates openly and constructively with teammates
•Develops positive and productive relationships with teammates
•Routinely demonstrates appropriate follow-through with regard to project assignments
•Actively requests feedback from colleagues to improve individual performance and working relationships on the team and responds in a positive and constructive manner
•Volunteers for assignments that benefit the team
•Routinely works well under pressure and demonstrates effective use of time
•Accepts responsibility for their actions and outcomes
•Proactively brings errors and problems to the attention of their supervisor, teammates, or customer in a timely manner in order to make corrections or minimize consequences • Routinely demonstrates accountability by completing assignments on time and in accordance to expectations • Proactively develops and communicates contingency plans to meet deliverable deadlines when conflicting priorities arise • Demonstrates a willingness to accept new or additional responsibilities
1807 FINANCIAL MGMT ANALYST II
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.
Work requires a Bachelor's degree in Accounting, Finance, Economics,Business Administration or a related field. CPA is desirable.
Work requires four years experience in financial management, costaccounting or a field directly related to specialized area ofassignment.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.