Executive Director of Finance (Req. 26159)

Location
UCLA, Los Angeles
Posted
Jun 27, 2017
Ref
26159
Institution Type
Four-Year Institution

Under the direction of the Interim Vice Chancellor, Student Affairs, serves as Executive Director of Finance for the Student Affairs organization, and provides oversight for fiscal for fiscal management and budgetary short range and strategic resource planning for the Student Affairs organization, which is comprised of five divisions:  Student Affairs Administration, Campus Life, Student Development, Enrollment Management, and Student Health.   The incumbent provides financial and operational research and analysis and makes recommendations for management decisions by the Interim Vice Chancellor, serves as consultant to Student Affairs department heads and fiscal officers for both budgetary and human resource issues, and coordinates processes, initiatives and implementations for fiscal and human resources matters affecting all Student Affairs units. The incumbent serves as primary liaison with related campus units and groups e.g. Campus Human Resources, General Accounting, Academic Planning and Budget C-BIG team, and various groups on campus.

Specific activities include developing strategic and operational processes for annual budget planning for both internal budget systems and the Campus Budget Information Gateway (C-BIG), setting financial policy and direction, analyzing divisional and organizational resources involving multiple funds sources,  creating and auditing controls to ensure compliance with UCLA financial accountability, and developing reporting and tracking mechanisms to ensure optimal use of available funds and accuracy of expenditures.  The incumbent services as Chief Administrative Officer and Chief Financial Officer (CAO/CFO) for the Division of Student Affairs Administration, and is responsible for the annual CAO Certification for those divisions.

Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu  Reference position #26159.     AA/EEO

Direct URL Link:  http://ucla.in/2snUk8n

 

The complete listing of qualifications is available on UCLA's official job posting.

Required:

  • Demonstrated working knowledge of university accounting procedures and policies and financial systems sufficient to train department professionals and support staff.
  • Working knowledge of basic accounting principles to analyze and prepare financial reports, determine appropriate ledger and accounting entries, recognize exceptions, perform audits, and resolve difficult accounting situations.
  • Working knowledge of programming principles, operating systems and database, spreadsheet and word processing software packages in order to design, develop and implement pc-based applications.
  • Skill in defining mainframe and pc-based needs and uses.
  • Skill in analyzing information, problems, situations, practices and procedures to:
  • Define the problem or objective
  • Recognize alternatives and their implications
  • Identify relevant concerns or factors
  • Identify patterns, tendencies and relationships
  • Formulate logical and objective conclusions.
  • Ability to listen and recognize input in relation to tasks.
  • Skill in prioritizing assignments for self and others to complete work in a timely manner when there are frequent changes in workload, pressures of deadline and competing requirements.
  • Ability to organize and coordinate multiple tasks, and establish and re-establish priorities as changing circumstances dictate.
  • Demonstrated skill in working independently and following through with minimal supervision or direction.
  • Ability to make one-on-one and group presentations using appropriate grammar and vocabulary to obtain information, provide training, and explain policies and procedures.
  • Skill in independently composing and editing concise, logical grammatically correct correspondence, proposals, procedures, training materials and reports to convey information.
  • Skill in formulating short- and long-term budget plans in order to establish and achieve strategic plans.
  • Ability to establish and maintain cooperative working relationships with staff, campus administrators and external clients of all levels.
  • Skill in organizing material, information and/or people in a systematic way to optimize efficiency and minimize duplication of effort.

Preferred:

  • Demonstrated working knowledge of UCLA personnel policies and procedures.
  • Demonstrated working knowledge of financial mainframe and web-based applications including but not limited to the financial system, accounts payable, employee database, payroll time reporting, query database systems, Campus Budget Information Gateway, Distributed Administrative Computing Security System (DACSS), Travel Express, On-Line Recharge, and other systems necessary to perform functions.
  • Demonstrated working knowledge of various campus query databases sufficient to develop ad hoc queries for use by self and others in order to research and analyze data.

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct