Executive Assistant

Location
02747, Dartmouth
Posted
Jun 27, 2017
Ref
Executive Assistant
Institution Type
Four-Year Institution

Executive Assistant

The Executive Assistant provides administrative support and technical assistance to the Chancellor and Senior Staff who report directly to the Chancellor.  Exceptionally high degrees of confidentiality, discretion and customer service are required for this position; as such, the incumbent is a confidential employee as defined in M.G.L. Chapter 150E, Section 1.

The Executive Assistant serves as the lead administrative support staff in the Chancellor’s Office and is responsible for managing the Chancellor’s daily schedule, coordinating dates, following up on implementation actions from meetings, and assists with coordinating all logistical arrangements for the Chancellor’s diverse activities.  The Executive Assistant to the Chancellor works closely, as required, with other University Senior Administrators, Faculty and Staff and serves as an internal and external liaison to various offices and agencies on behalf of the Chancellor.  The Executive Assistant maintains files and confidential communications as required. The Executive Assistant works directly with the Chancellor and Chief of Staff and reports to Director of Executive Office for all projects and activities.  For the complete position description please go to www.umassd.edu/hr.

MINIMUM QUALIFICATIONS:

               EDUCATION:   Bachelor’s Degree. 

 

               EXPERIENCE:  Significant (5-7 years) experience providing high level administrative and professional support to a senior executive in a high visibility environment with the following demonstrated skills:

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

  • Demonstrated ability to multi-task, manage competing priorities and meet deadlines;
    • Ability to communicate effectively orally and in writing;
    • Experience working in a multi-cultural environment;
    • Ability to work independently, take initiative and exercise sound judgment;
    • Demonstrated organizational skills with strong attention to detail;
    • Ability to exercise discretion in handling confidential matters;
    • Ability to supervise, give direction, and manage projects;
    • Advanced computer literacy including knowledge of word processing, spreadsheets and office management tools;
    • Ability to understand, interpret and explain complex documents such as policy and procedure manuals, federal and state laws, collective bargaining agreements, etc.
  • Ability to negotiate with diplomacy and tact and to be an effective liaison to various internal and external groups for the Chancellor;
  • Demonstrated problem-solving skills and ability to function effectively under pressure;
  • Ability to interact effectively with a wide variety of constituencies from students to CEO’s. 

To apply please submit online the following documents: 1. Letter of Interest.2. Current Resume. 3. Contact information for up to three professional references @ http://www.umassd.edu/hr/employmentopportunities/.

The deadline to apply is July 14, 2017.

 University of Massachusetts Dartmouth employees and applicants for employment are protected by federal laws, Presidential Executive Orders, and state and local laws designed to protect employees and job applicants from discrimination on the bases of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, family medical history or genetic information, military service, veteran status or other non-merit based factors.

The University of Massachusetts reserves the right to conduct background checks on potential employees.