Administrative Assistant

Location
Fort Valley, GA, USA 31030
Salary
DOE
Posted
Jun 27, 2017
Ref
596360
Institution Type
Four-Year Institution

Job Summary

Reporting to the dean of the College of Agriculture, Family Sciences and Technology, the Administrative Assistant performs a wide range of administrative office and program support activities for the Agricultural Research department within the College.

Duties and Responsibilities

  • Answer, screen and transfer inbound phone calls
  • Create and manage travel & expense reports for faculty
  • Create and manage electronic requisitions through PeopleSoft
  • Compile and prepare documents including correspondence, reports, drafts, and memos
  • Attend to general clerical duties including photocopying, faxing and mailing
  • Prepare and distribute monthly reports
  • Maintain electronic and hard copy filing system
  • Retrieve documents from filing system
  • Resolve/troubleshoot problems related to printers and copy machines in the Stallworth Research Building
  • Manage calendars and emails using Microsoft Outlook
  • Schedule and coordinate meetings, appointments and travel arrangements
  • Pick up mail from post office as well as distribute mail to various offices as required
  • Sort and distribute incoming mail
  • Handle fleet of vehicles for the Agricultural Research Station
  • Design flyers as needed
  • Assist other administrative support personnel as needed and perform other duties as assigned

Qualifications

Minimum: 

  • High school diploma or equivalent
  • 3 or more years of relevant experience, preferably in an educational environment
  • Computer skills and knowledge of relevant software
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and recordkeeping
  • Knowledge of principles and practices of basic office management
  • Strong verbal and written communication skills
  • Ability to plan and organize
  • Ability to prioritize, assess and solve problems, gather and monitor information
  • Attention to detail and accuracy
  • Ability to maintain confidentially of work-related information and materials
  • Ability to be flexible; adapt to change
  • Strong customer service orientation
  • Ability to work as part of a team
  • Ability to multitask
  • Ability to travel on occasion

Working conditions

  • Regular schedule is Monday through Friday, 8 am 5 pm
  • Regular office environment, climate controlled

Physical requirements

While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear.  The employee is frequently required to reach with hands and arms.  The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/596360-163871