Secretary

Location
Coral Gables, Florida
Posted
Jun 26, 2017
Ref
55799205
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

This position is responsible for general office and graduate program administration. Will serve as liaison between the chairperson, faculty, staff, central administrative offices, students, parents and the general community. Represents the department and chairperson. Responds to routine inquiries/needs or directs to appropriate individual within the department.

Duties include:
Graduate Program Assistant
• Under the direction of the chairperson, Director and Associate Director of Graduate Studies, provide staff support for graduate student recruitment and admissions program.
• Assist with preparation of mailing of brochures and application materials.
• Keep supply of graduate recruitment brochures.
• Maintain on-line and departmental databases regarding applicants.
• Setting up timetable for student orientation and preparing handouts.
• Coordinate the compilation of student files and review by appropriate offices (departmental committees, International Admissions, dean’s office, graduate school, etc.).
• Generate correspondence to applicants of decisions.
• Assist in preparation of materials for teaching assistant assignments, payroll and tuition scholarship processing for all graduate students.
• Responsible for payroll and tuition scholarship processing for all graduate students.
• Maintains departmental academic files for graduate students and provide copy to graduate school on each individual graduate student.
• Assist in preparation of materials and administration of exams for the M.A. and Ph.D. as well as applications for candidacy and graduation.
• Plan and organize annual graduation recognition ceremony and graduate student application luncheon.
• Maintains data on TA and RA position/availability.
• Process offer letters for teaching assistant stipends and tuition waiver.
• Deposits graduate application fees.

Administrative/Clerical Support
• Provide clerical and secretarial support to the department manager, chairperson and faculty.
• Assist in coordinating meetings, compiles files, prepares correspondence. Distribute flyers.
• Assist with processing paperwork for keynote speakers and lectures (honoraria, travel arrangements, reimbursements, etc.), follow-up on problems if needed.
• Deposits checks/cash.
• Answer phone, answer routine questions, and refer visitors to appropriate individual.
• Provide general assistance to faculty as possible and appropriate.
• Assist in the maintenance of office equipment (copy, fax, coffee machines, etc.).
• Assist with department filing.

Other duties as assigned

Requirements:
• High School Diploma.
• At least one year of work experience. Apply online. Position #: P00017331.

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!

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