Confidential Assistant to the Chief of Staff to the President and Board of Trustees, Job Code 740IHE

Wayne, New Jersey
Jun 26, 2017
Institution Type
Four-Year Institution

William Paterson University invites applications for the position of Confidential Assistant. Reporting to the Chief of Staff to the President and Board of Trustees (BOT), the Confidential Assistant provides highly skilled and complex administrative support to the President and direct support to the Chief of Staff to the President and Board of Trustees. S/he exercises sound judgement, works with a high degree of discretion, professionalism and confidentiality in the execution of assigned responsibilities and is customer service centered. The Confidential Assistant serves as the office liaison to the BOT and manages assigned elements of Board Meetings. Works effectively as well as efficiently with limited supervision.

Responsibilities include but are not limited to: serving as initial point of contact within the Office of the President for acquisition of BOT materials and coordinating logistical aspects related to the preparation of Committee and BOT meetings. The selected candidate prepares minutes for all BOT meetings; assists with new member orientation and training and proactively manages relevant files and communications. S/he prepares correspondence, reports; remains cognizant of processes and deadlines to insure timely flow of information as well as works collaboratively and communicates effectively with a diverse population of students, parents, faculty and staff.

A Bachelor’s degree from an accredited college or university and a minimum of five (5) years of experience providing administrative support at an executive level. Note: Applicants who do not possess the required education may substitute experience on a year for year basis.

The selected candidate must possess excellent organizational, oral and written communication and interpersonal skills as well as experience working in a fast-paced, complex environment with multiple and competing deadlines. In addition, a strong attention to detail and accuracy as well as extensive knowledge of Microsoft Office Suite (Word, Excel and Outlook) and the availability to work a flexible schedule including occasional evenings and early morning hours are required. Candidates will be evaluated on Microsoft Word and Excel and are subject to a writing sample.

William Paterson University is a public institution of higher learning, and recently earned the status of a Hispanic Serving Institution. The University offers more than 250 undergraduate and graduate academic programs, which range from liberal arts and sciences to pre-professional and professional programs; it enrolls nearly 11,000 students from across the country and from over 40 nations. The University is situated on a beautiful 370-acre suburban campus in Wayne, New Jersey, just twenty miles west of New York City.

Interested candidates must send a letter of application, accompanied by a current resume, names and contact information of at least three (3) professional references and a recent professional writing sample in PDF file format to Dr. Robert Seal, Chief of Staff to the President at or mail to him at William Paterson University, 300 Pompton Road, Wayne, NJ 07470. Electronic submissions preferred. Must reference Job code in letter of application. Review of applicants will begin immediately and continue until the position is filled. For additional information about the University please visit

William Paterson University is an equal opportunity employer that actively values and supports diversity among faculty, staff and students. Women, minorities, and members of under-represented groups are encouraged to apply.

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