ADMINISTRATIVE COORD

Location
Durham, NC
Posted
Jun 25, 2017
Institution Type
Four-Year Institution

diversity employer



ADMINISTRATIVE COORD
Ophthalmology-General

Administrative Coordinator (UPDATED 4/26/17)

Financial Management (30%)
  • Prepare monthly divisional finance reports and analysis for division leadership, includes all operational and discretionary code
  • Monitor monthly variance reports and update division administrator appropriately
  • Review and facilitate resolving significant financial variances and potential overdrafts
  • Partner with grants and contracts administrator in adjudicating any research fund inquiries/issues
  • Review charge and receipt information for respective division(s) and coding pattern; inform division leadership on any discrepancies or variances
  • Maintain appropriate financial records for division
  • Assist with the preparation of annual budget, financial analyses including pro forma, and other financial activities
  • Facilitate reconciliation of all applicable divisional fund codes
  • Review and approve travel and expense reimbursement
Personnel Management (30%)
  • Coordinate daily work flow of staff assistants
  • Ensure adequate support staffing levels necessary to maintain administrative office operations
  • Coordinate on boarding of new employees (faculty and staff) include division specific orientation meetings, class enrollment, resource allocation (computer, system access, keys, supplies)
  • Review and approve biweekly and monthly staff employee timecards and requests for time off/leaves
  • Work with appropriate department, SOM, and PDC contacts for provider (physician and APP) recruitment and credentialing/privileging tasks
  • Coordinate timely completion of faculty e-certification and effort management process
Practice/Operation Support (40%)
  • Monitor patient encounter closeout reports and serve as contact to assist/resolve issues
  • Review and approve clinic templates/schedule changes to ensure patient access
  • Review and monitor access reports
  • Maintain division communication/website materials
  • Must have strong leadership experience in academic medical center, specifically related to practice management/operations with a proven track record of building successful physician relationships and effective communication with key stakeholders (internal and external to Duke)


Requisition Number
401198657

Location
Durham

Duke Entity
MEDICAL CENTER

Job Code
1492 ADMINISTRATIVE COORD

Job Family Level
12

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires a general business background generally equivalent to a bachelor's degree in a business related field.

Experience

Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.

A master's degree in a business related field may be substituted for 2 years experience OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Auto req ID

85316BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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