Purchasing Agent/Asst Dir. Business Affairs

Jun 24, 2017
Institution Type
Four-Year Institution

Basic Functions: Procure materials, supplies, equipment, and services for the University that will meet the needs of administrative and academic departments and comply with regulatory guidelines, accepted purchasing principles, and University policies. Assist Director with various projects.

Essential Job Functions: * Procure materials, supplies, equipment, and services for departments university-wide; assist faculty and staff in identifying and fulfilling purchasing needs; negotiate, as appropriate, pricing, service, and commitments; research and resolve issues with vendors; maintain effective relationships with faculty/staff and outside vendors. * Serve as a liaison with departments and outside organizations; monitor customer satisfaction and solve problems; conduct business transactions and compile vendor information using software, database, and data systems; review, evaluate, and/or manage contracts; process change orders to existing purchase orders. * Record and maintain fixed assets; receive and manage inventory processes. * Prepare budgets and financial statements including annual reports for Administrative Services. * Manage the development and implementation of special projects, and other work-related duties and responsibilities as assigned. * Map processes and conduct assessments of procurement functions including metrics and offerings; recommend any changes. * Lead committees and task forces to improve service and quality and or conducting surveys to receive input on various services, products, and initiatives. * Guide personal professional development goals to achieve short and long range plans and objectives, as may be necessary to maintain knowledge and skills needed for job. * Perform other duties as required.

Minimum Qualifications: * Bachelor's degree. * Four years of related purchasing and business affairs experience. * Knowledge of purchasing, inventory management/fixed asset tracking, risk management, contracting/negotiating, and accounting processes, practices, and procedures. * Skill in basic mathematical functions, accounting principles and financial problem solving techniques. * Ability to use accounting/inventory applications, including spreadsheets, databases and other related computer software and hardware. An understanding of funding models. * Excellent ability to prepare and convey financial information effectively. * Ability to comprehend technical literature and processes. * Ability to juggle several projects and deadlines using a project management approach (e.g., set and meet deadlines and handle multiple projects concurrently). * Skill to meet changing priorities and handle frequent interruptions. * Ability to analyze information, problems, situations, and procedures and being resourceful to find appropriate solutions to problems and have initiative to present alternatives and implement solutions to problems. * Excellent interpersonal skills and the ability to communicate effectively with a diverse group of individuals * Ability to work effectively in a team setting and maintain effective working relationships with faculty, staff and peers. * Strong organizational skills, data entry skills, and excellent spelling and grammar skills. * Ability to anticipate problems and take necessary action to eliminate or mitigate potential negative effects. * Ability to be flexible in working independently as well as collaboratively with faculty and staff to achieve defined goals. Good team player and able to lead a team. * Initiative to organize and follow through with complex tasks to meet deadlines. * Exercise good judgment, confidentiality and discretion in communicating with colleagues and constituents. * Intermediate skill level in Microsoft office Excel, Word, PowerPoint and Outlook.

Preferred Qualifications: * Competence and experience using financial systems software (Banner and e-procurement). * An associate's degree in procurement or supply chain managementor related area of study. * Courses or certification in Procurement through the Institute of Supply Management.

Salary: Competitive