PROGRAM COORDINATOR (Business & Workforce)

Location
San Jose
Posted
Jun 23, 2017
Institution Type
Community College


San Jose/Evergreen Community College District

PROGRAM COORDINATOR (Business & Workforce)


Position #: 1700062

Required Documents:
Cover Letter, Resume/CV

Opportunity Type:
CLASSIFIED EMPLOYMENT OPPORTUNITY

Department:
Business and Workforce Development

Posting Date:
06/01/2017

First Review Date:


Work Location:
San Jose City College

Position Status:
Full-time

Salary Range:
$56,355 - $68,790 Annual Salary (Range 96: Classified Salary Schedule Fiscal Year 2015-2016). Starting placement is generally at Step 1.

Benefits Available:
Excellent fringe benefit package includes a pension, medical, dental, vision, EAP (employee assistance plan) and life insurance for employee and eligible dependents, and income protection. Voluntary plans include supplemental life insurance, Flexible Spending Accounts, 403b and 457 Deferred Compensation Accounts. Classified employees also receive vacation, 12 sick leave days and 17 paid holidays.

Position Summary:
The Program Coordinator reports to the Dean of Business and Workforce Development at San Jose City College. The work schedule is 12 months per year; 40 hours per week; Monday - Friday; 8:00 a.m. - 5:00 p.m. This classified position is grant funded and contingent upon yearly funding.

Position Purpose:
Under the direction of an assigned administrator, coordinate program staff activities to assure implementation of program objectives; assure proper interpretation of procedures and regulations to provide for consistent delivery of program services.

Duties and Responsibilities:
1. Coordinate and oversee assigned programs; provide work direction and guidance to program staff to assure implementation of program policies and objectives. 2. Confer with faculty and staff regarding program activities. 3. Serve as a lead in assigned program in the absence of the administrator. 4. Initiate, organize and direct operational procedures of the program. 5. Research, monitor and interpret policy and regulations for eligibility requirements of assigned programs; monitor program for compliance to meet County and State regulations. 6. Advise students on program services and requirements; assist students with registration; respond to and resolve inquiries. 7. Maintain records and develop reports concerning new or ongoing programs and program effectiveness; prepare statistical reports as required. 8. Communicate with District and College employees to assess needs and respond to questions; explain and interpret District policies and procedures. 9. Monitor overall program budget expenditures and maintain accounting records for budget categories; prepare required reports for program funding and assure that deadlines are met. 10. Participate in the selection and hiring of full-time and part-time employees; provide, coordinate and lead employee training; assist employees with improving work performance and the implementation of disciplinary procedures for temporary and student employees as assigned. 11. Plan, prioritize, assign, schedule, lead and review the work of full-time and part-time staff responsible for specified operational and technical services. 12. Conduct assessment of student needs including monitoring and evaluating the efficiency and effectiveness of service delivery methods and procedures as they relate to the program services. 13. Perform related duties as assigned.

Knowledge, Skills, and Abilities:
Knowledge of: 1. Basic operations, services and activities of assigned program. 2. Principles of providing work direction and guidance. 3. Pertinent federal, State and local laws, codes and safety regulations. 4. Recent developments, current literature and information related to program. 5. Modern office practices, procedures and equipment including a computer. Skills and Ability to: 1. Organize, train and monitor the work of technical and clerical personnel. 2. Recommend and implement goals and objectives for the program. 3. Interpret and explain District policies and procedures. 4. Communicate effectively both orally and in writing. 5. Establish and maintain cooperative and effective working relationships with others.

Special Licenses, Certificates, etc.:


Minimum Qualifications:
EDUCATION AND EXPERIENCE

1. Any combination of education, training and/or certification equivalent to: two years of college-level course work in a related area.

2. Two years of directly related work experience, lead experience preferred.

3. Demonstrated sensitivity, knowledge, and understanding of the diverse academic, socioeconomic, gender, gender identity, cultural, disability, and ethnic backgrounds of the students we serve; and sensitivity to and knowledge and understanding of groups historically underrepresented, and groups who may have experienced discrimination.

4. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so

Desired Qualifications:
1. Bilingual abilities, desirable

Physical Demands:
WORKING CONDITIONS

Environment:

1. Typical office environment.

Physical Demands:

1. Dexterity of hands and fingers to operate a computer keyboard.
2. Sitting or standing for extended periods of time.
3. Hearing and speaking to exchange information in person or on the telephone.
4. Seeing to read a variety of materials.

About San Jose/Evergreen Community College District:
The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves.

As of fall 2016, with enrollment of approximately 16,000 per semester, and an extremely diverse student population (Hispanic/Latino 41%, Black/African-American 4%, Asian/Pacific Islander 32%, American Indian/Native American 1%, White/Caucasian 11%) attaining educational goals reflecting 45% - AA Degree and Transfer to a 4-Year College/ University, the District's emphasis on student success makes it a recognized educational leader in the State.

The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 40% Hispanic/Latino, 29% Asian/Pacific Islander, 5% Black/African American, 1% American Indian/Native American, 20% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Equal Opportunity Employer Statement:
San Jose/Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT:
Human Resources/Employment Services, 40 S. Market Street, San Jose, CA 95113, (408) 270-6414.

Application Procedures, Notes and Contact Info:

Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the closing date to be considered for the position (Posting at: https://sjeccd.hiretouch.com. Click "APPLY"):

1. A completed online San Jose/Evergreen Community College District POSITION APPLICATION
2. COVER LETTER (Must state how you meet ALL the minimum qualifications in EDUCATION and EXPERIENCE as described in the job announcement Minimum Qualifications section. Also, state how you meet other qualifications)
3. RESUME, and
4. TRANSCRIPT(S) - NOT DIPLOMAS - (unofficial or official copies) for stated degrees (having confer/award dates) or courses. Official transcripts will be required prior to employment start date should the position be offered. If foreign degrees, must submit Equivalency Certification (See #6 of the Instruction Section below).

ABOUT TRANSCRIPTS:
If you do not have an electronic version of the transcript, you can get it scanned at Office Max, Office Depot, Staples, etc.; then attach the electronic version of your transcript to this online application at the later part of the application process.

For assistance, contact:
Office of Human Resources, Employment Services
40 S. Market Street, San Jose, CA 95113
Phone: (408) 270-6414 Fax: (408) 239-8818
Email: Hremploymentservices@sjeccd.edu
Web site @ https://jobs.sjeccd.edu. or www.sjeccd.edu.

To learn more about us and all our open positions, visit: http://www.sjeccd.edu/district-services/human-resources/employment-opportunities

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