Stewardship Portfolio Manager

Jun 23, 2017
Administrative Jobs
Technology, IT Support & Training
Institution Type
Four-Year Institution

Stanford University

Stewardship Portfolio Manager

Job Number:

Stewardship Portfolio Manager (Stewardship Officer 1)

If you are an experienced project manager with a zest for graphic design, then this may be the job for you. The MCD Donor Engagement team is a highly collaborative group that works together to ensure donors to Stanford University School of Medicine and Stanford Health Care know their gifts are important and valuable. We seek to create stewardship reports and touches that are authentic, timely, personalized, and substantive.

Note: Not all unique aspects of the job are covered by this job description

JOB PURPOSE: Coordinate and implement donor engagement projects and facilitate stewardship activities.

Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

  • Develop knowledge of the Stewardship Office, as well as an understanding of how it relates to schools and departments around the university.
  • Responsible for implementing design standards to insure consistency of stewardship products.
  • Manage a high volume of projects for donors, which involves coordinating with units to establish project objectives and providing recipients with information about donors.
  • Request and secure letters and videotaped messages of thanks from beneficiaries; prepare stewardship packages for donors.
  • Write and produce donor and general correspondence.
  • Input project related data and documents into the database and ensure timeliness and accuracy in stewardship report distributions to donors.
  • Develop fluency in stewardship standards.
  • Coordinate with stewardship staff and across the university to develop and execute plans for key stewardship deliverables, including written (hard copy, email or online) content, video, or events.
  • Perform an annual audit of each stewardship project to ensure that all related documents, fund, stewardee, and beneficiary information is updated accurately in the database.
  • Drive and track project progress against goals and schedules * - Other duties may also be assigned

    MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and three years of relevant experience or combination of education and relevant experience.

    Knowledge, Skills and Abilities:
  • Superior organizational skills.
  • Excellent writing, research and editorial skills; ability to synthesize information and compose clear and effective materials.
  • Ability to listen and respond with diplomacy and tact.
  • Ability to work in a highly matrixed organization.
  • Demonstrated experience managing and coordinating multiple complex projects with competing deadlines.
  • Strong attention to detail and ability to quickly understand and remember details about donors and projects to which they are assigned.
  • Strong customer service focus; excellent interpersonal and communication skills, ability to collaborate.
  • Demonstrated sound judgment in situations requiring independent decision making and in handling confidential and sensitive material.
  • Demonstrated proficiency in Graphic Design and ability to manage creative projects
  • Proficient in MS Office Suite and database applications.
  • Demonstrated project management skills. Certifications and Licenses: None
  • Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a Non-commercial Class Driver's license. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May require working flexible hours, including nights and weekends. WORK STANDARDS:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Development

    Location: Office of Development
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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