Associate Director of Finance and Administration

Stanford University

Associate Director of Finance and Administration

Job Number:

Stanford University is seeking an Associate Director of Finance and Administration/Academic Operations Manager 1 to provide management and coordination of financial, administrative and operations-related functions for the Baxter Laboratory for Stem Cell Biology in the Department of Microbiology and Immunology. Reports directly to the Director of the Baxter Laboratory and to the DFA for M&I. Manage staff to achieve the research and teaching mission, as well as specific goals and objectives of the unit. Partner with faculty leadership and DFA on all departmental affairs. Manage annual budget of +$10M, responsible for budgetary and administrative policy oversight for ~30 sponsored projects (with ~10 subprojects to other departments and subawards and subcontracts to outside institutions), ~9 designated fund accounts, ~10 gift funds and operating, clearing and suspense accounts. Direct, hire, and manage all finance and administrative staff, including Faculty Affairs/HR, Student Services and Lab operations roles for ~70+ people.

Duties include:
  • Manage staff in the day-to-day operations for functional area(s) of responsibility.
  • Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
  • Ensure work completion within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate business processes and operational and/or financial effectiveness.
  • Analyze and resolve complex issues and provide alternative solutions as necessary.
  • May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
    Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit.
  • Recommend new internal policies, guidelines and procedures.
  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
  • Manage and coordinate grants and contracts for the department.
  • Ensure compliance with institutional and external requirements.
  • Represent the unit's business and academic operations within the organization/school.
  • Manage student and faculty program administration for their unit.
  • Work closely with Director on special projects as needed.
* - Other duties may also be assigned. DESIRED QUALIFICATIONS:
  • Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) management experience and familiarity with grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.).
  • Desire minimum of 5 years to 10 years relevant experience.
  • Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Working knowledge of grants and contract administration
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Attention to detail and accuracy
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Able to keep abreast of general industry knowledge and trends


  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
  • Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
  • Occasional evening and weekend hours.

Job: Administration

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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