Director, Events Management

Coral Gables, Florida
Jun 22, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

The Director, Events Management leads the planning and execution of highly visible, overarching campus activities that raise campus visibility and secure financial support. Provides event leadership for the Office of the President for private, public, and/or institutional social functions.

• Advises senior UM leaders in the development of high-profile events that provide important forums for interactions with leading faculty, trustees, donors, elected officials, volunteers, and business leaders. Develops strategic entertainment proposals in consultation with appropriate lead officers.
• Has full accountability for the organization, planning, marketing, and execution of overarching campus activities. Assembles and manages volunteer committees and subcommittees, gaining consensus and maintaining a timetable of planning milestones, setting and tracking an events budget, ensuring adherence to UM funding policies, and overseeing the overall implementation of complex and detailed program plans.
• Serves as special events director for the Office of the President including presidential, private, public and/or institutional social functions. Responsible for event planning, and execution. Maintains a climate conducive to building and enhancing strong relationships with the University's diverse constituencies; serve as a liaison to the President's guests; play role in the creation of the University's social/community base. Works with various divisions within the University including Advancement and Student Affairs, as well as individuals including university officers and deans as appropriate.
• Undertakes special projects and assignments as directed, e.g. optimizations of UM resources for President’s office.
• Plays an integral role in the inner workings of UM, serving as an ambassador to campus units to encourage participation in major campus initiatives, and leading professional-level communicators in creating and executing dynamic communication approaches.
• Supervises budgetary planning for each event, including vendor negotiations and contracts, purchasing, equipment projections and proper method of payment of all invoices. The Director operates in the complex area of entertainment, which requires critical expense oversight. Ensures timely reconciliation of event expenditures in order to ensure adherence to pre-approval events budgets and prompt payment of expenditures by and to internal and external partners.
• Identifies and hires outside vendors and talent for events while managing contracts, having responsibility for all aspects of event management.
• Leads campus outreach efforts by training staff in areas that aim to foster giving to the campus, and event etiquette.
• Develops and refines event management procedures that will ensure timeliness of event planning, implementation, and execution.
• Provide oversight to First Lady Events and liaison with the Miami Institute for the Advanced Study of the Americas team.
• Supervise Manager of Events and student worker for the Office of the President.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:
• Knowledge in public relations protocols to create plans, timelines, budgets, and results for various programs is essential- Knowledge of special events, marketing communications, public relations and project management. Knowledge in creating and managing budgets. Proficient in leading projects from concept through execution.
• Excellent communication and interpersonal skills. Respond to sensitive matters and/or situations with discretion, tact, and confidentiality- Ability to work effectively, tactfully, and equitably with a broad constituency is important. Ability to determine, then establish, appropriate procedures and systems to accomplish broadly defined goals and demonstrated progressive experience with public event management is required. Ability to multitask, handle changing priorities and manage multiple events/deadlines in a fast-paced environment.
• Strong facilitation, social and communication skills.
• Experienced at negotiating and building partnerships with vendors.
• Strong computer skills to include: Microsoft Office and experience using Raiser’s Edge or other CRM.
• Bilingual in Spanish preferred.

Other Characteristics:
• Possession of a valid Driver’s license.
• Willingness to travel to events and meetings.
• Willingness to work evening and weekend hours.

Education Requirements (Essential Requirements):
• Bachelor’s degree from an accredited college or university in Business, Communications, Public Relations, Marketing, or related field. Master’s Degree preferred.

Work Experience Requirements (Essential Requirements):
• A minimum of seven (7) years relevant work experience.

Physical Requirements (Essential Requirements):
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to walk; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee often works in outside weather conditions. The noise level in the work environment is usually moderate to loud. Apply online. Position #: P00007842.

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!