Residency and Fellowship Programs Manager

Jun 22, 2017
Institution Type
Four-Year Institution

Stanford University

Residency and Fellowship Programs Manager

Job Number:

Stanford University is one of the world's most renowned universities. Sitting in the heart of the San Francisco Bay Area among the valley's most progressive companies, the School of Medicine is seeking candidates to fulfill a highly influential role in Residency and Fellowship Division in the Pathology Department.

You will be working with an unparalleled leading edge community of faculty and staff that are fundamentally changing the world of health care. You will have the opportunity to influence and drive change with your innovative ideas, the ability to make a difference, and participate in human advancements. Our culture is fast paced, energetic and growing all of the time.

We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:

  • Events and program for children, sports camps, tuition options
  • World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
  • Work/life and family friendly policies and reimbursement
  • Participation in Stanford's social responsibility and sustainable programs for a better world
  • A vibrant university culture that values the uniqueness of each individual We are seeking candidates who are progressive thinkers, see challenges as simply problems to solve, and have a spirit and energy to change the world.

    About the Department of Pathology

    Comprised of extraordinary faculty and staff, our mission is to improve the ability to diagnose, treat and understand the origin and manifestation of human disease, and to care for those who have or are at risk to develop disease. We accomplish this through our clinical services (in all fields of anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing and transfusion medicine) and be research (which includes basic, translational and clinical research into the origins and manifestations of disease, including efforts to improve disease prediction and prevention as part of the goal of achieving precision medicine and health), and also by educating future leaders in pathology and related fields. Everything we do is to achieve the goals of providing the highest quality of clinical services to the patients for whom we passionately care, to advance our ability to understand, diagnose, monitor and ultimately to cure disease or to prevent or delay its occurrence, and to provide outstanding education and career development opportunities to those who share these goals.

    For more information about the department visit

    About the Position

    Stanford University is seeking a Residency and Fellowship Manager to oversee program management and administration of complex residency/clinical fellowship programs with multiple subspecialties in the Pathology Department. You will be responsible for the planning and execution of the educational mission in the Department of Pathology's residency/clinical fellowship programs. A portion of your role will be to develop and implement procedures and policies, as well as evaluating the current structure in place for areas of improvement. You will serve on committees, participate in the development of residency curriculum, and lead our internal and external program reviews. This position will also be expected to manage the recruitment efforts of the programs and utilize metrics to make recommendations to the Program Directors. As the Residency and Fellowship Manager, you will oversee 3 staff members to provide a coordinated effort on these programs.

    You should be highly organized, proactive, extremely detail oriented and be able to multi-task with ease in a fast-paced environment. Regardless of your assignment, you will be expected to demonstrate strong business judgement, professional etiquette and develop program management skills. In addition to having a “can-do” attitude and pleasant demeanor, you must have extraordinary communication skills that allow you to interact with a diverse group of people.

    Duties include:
    • Collaborate with program leaders to develop and present long-term strategies to ensure the viability, growth and enhancement of programs. Identify, develop and implement policies and procedures to comply with residency and accreditation guidelines and provide guidance on changing regulations and institutional policies. Formulate qualitative analysis of program effectiveness.
    • Develop, expand and implement educational initiatives for residents. Provide recommendations for enhancements, facilitate the training evaluation process, coordinate and manage resident education.
    • Participate in the development of residency curriculum, design and develop course content tied to milestones and specific measurable knowledge, including competency-based goals and objectives for each assignment and level of training. Develop and deliver evaluation metrics.
    • Lead the department preparation for internal and external program reviews; ensure timely completion of rotation and curriculum evaluations, residency case logs and entry into electronic databases.
    • Assist in development and maintenance of faculty advisor program for review of evaluations, career planning and research monitoring, review monthly evaluations/reports for Program Director.
    • Oversee recruitment databases, analyze data and make recommendations for enhancements, development and implementation of recruitment strategies.
    • Monitor and manage annual program budget, review expenses, secure resources and funding.
    • Serve on selected committees, represent program at local and national meetings.
    • Provide leadership direction to assigned staff in program area; supervise department fellowship coordinators of subspecialty fellowship programs.
    • May hire, orient, and provide ongoing training and direct supervision to residency/clinical fellowship staff. Assign work tasks, provide daily supervision of these tasks; provide verbal and written evaluation of work performance.
    * - Other duties may also be assigned DESIRED QUALIFICATIONS:

    Proactive approach Experience managing teams Project management knowledge Experience with Medhub Systems savvy EDUCATION & EXPERIENCE (REQUIRED):

    Bachelor's degree and three years of experience coordinating educational programs, particularly Accreditation Council of Graduate Medical Education (ACGME) accredited residency and/or fellowship programs or combination of education and relevant experience. Master's degree in education or relevant field is desired.

    • Demonstrated ability to conceptualize and implement long term strategies to enhance existing programs. Develop and maintain collaborative working relationships with faculty, residents and staff at all levels internal and external to the organization.
    • Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
    • Excellent organizational and analytical abilities, ability to handle diverse workload.
    • Basic knowledge of managing budgets and developing financial plans.
    • Demonstrated ability to oversee and direct staff.
    • Attention to detail and the ability to ensuring all goals and objectives are met per project deadlines.
    • Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
    • Excellent customer service skills and ability to adapt to changing work environment.
    • Proficient with Excel, Word and other applications required.
    • Attention to detail and the ability to ensuring all goals and objectives are met per the agreed to project deadlines.
    • Constantly perform desk-based computer tasks.
    • Frequently sitting.
    • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
    • Rarely twist/bend/stoop/squat, kneel/crawl.
    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    May be required to work expanded hours during the residency season as needed, particularly in the recruitment season

    Minimal travel to recruitment fairs might be requested

    Job: Administration

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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