Assistant to the Chair, Mathematics Department

Colorado, USA, Denver
$19.00 - $23.27 per hour
Jun 22, 2017
University of
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

The University of Denver is a medium-size private university (12,000 students) located in a thriving metropolis at the base of the Rocky Mountains. The Mathematics Department offers bachelors, masters and PhD degrees. It has 19 full time faculty, approximately 100 undergraduates, 25-30 graduate students including 15 graduate teaching assistants, and approximately 20 student employees who may assist in the office, grade or work in the Math Center.

Position Summary

The Assistant to the Chair provides budget management, office management and administrative support to the Mathematics Department within the Division of Natural Sciences and Mathematics. Duties include managing departmental and grant budgets, hiring and supervising student employees, performing accounts payable/receivable transactions, administering P-card records, processing payroll and overseeing the hiring process for non-benefited positions, assisting with faculty searches, and providing general administrative support to the chair, faculty and students. The ideal candidate must be able to work independently under general direction, provide supportive supervision of student employees and provide excellent service to students, faculty, University staff and community members under a variety of circumstances.

Essential Functions

  • Manage Departmental Budgets
    • Present budget expenditures and forecast reports to Chair.
    • Monitor and reconcile departmental budget expenditures and numerous internal and external grants.
    • Process accounts payable/receivable transactions.
    • Process journal entries.
    • Prepare department P-card statements and review and reconcile professors P-card statements before submitting to the Deans office.
    • Review and reconcile student employee payroll in University timekeeping system.
    • Enter bi-weekly and monthly non-benefited payroll and adjustments as necessary.
    • Perform year-end reconciliation and other year-end tasks based on University and division guidelines.
  • General Administrative Support
    • Work closely with faculty and Graduate Coordinator to schedule prospective graduate student visits and graduate student financial aid.
    • Assist search committees with scheduling departmental interviews and lodging arrangements for candidates.
    • Organize departmental events including annual alumni event, holiday party, quarterly advising events and weekly refreshments for math colloquia.
    • Oversee office supply inventory.
    • Greet students and outside visitors in a friendly and helpful manner.
    • Perform other duties as needed to maintain smooth operation of the department.
  • Supervise Student Employees
    • Project annual need for graders and office assistants.
    • Work with Math Center Director to plan hiring for Math Center.
    • Post and manage work study positions and recruit proactively; interview students, request background checks and hire.
    • Schedule student workers to maximize use of student awards and cover departmental needs; monitor spending to stay within financial aid and departmental budgets.
    • Provide training and constructive feedback to student workers throughout the year, and conduct formal performance evaluations annually

Knowledge, Skills, and Abilities

  • Thorough knowledge of Excel, Word and Outlook.
  • Ability to do basic math and accounting and understand finance and budget reports.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to read and interpret documents such as procedure manuals, reports and other pertinent information.
  • Ability to interact with division faculty and employees and communicate effectively and sensitively with students, faculty and staff from a diverse range of backgrounds.
  • Ability to problem solve.
  • Ability to prioritize and multi-task.
  • Ability to be adaptable and flexible.
  • Ability to develop and maintain strong working relationships.
  • Knowledge of standard university policies and procedures.
  • Strong organization skills.

Required Qualifications

  • Bachelor's degree or degree in progress.
  • Three years of experience in an office support setting.
  • Experience or training in accounting or bookkeeping.
  • Supervisory or mentoring experience.
  • Commitment to working with diverse student and community populations.

Preferred Qualifications

  • Three to five years or more in an administrative support setting.
  • Experience in accounting or bookkeeping in a university setting.
  • Experience with Banner/Ellucian systems.
  • Supervisory experience with young adults.
  • Demonstrated experience working with diverse student and community populations.

Work Schedule

Monday - Friday, 8:00am-4:30pm

Application Deadline

For best consideration, please submit your application materials by Friday, July 28, 2017.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. If you have questions regarding this position please contact Michael Kinyon at

Please include the following documents with your application:

  1. Resume
  2. Cover Letter