Academic Assistant

Jun 21, 2017
Institution Type
Four-Year Institution

Northeastern University

Academic Assistant

Requisition Number: STFR003807

Division/College: College of Engineering

Location: Boston Main Campus

Full-time/Part-time: Full Time


The team in the Cooperative Education Program for the College of Engineering is seeking an Academic Assistant to support the Co-op Administrative Coordinator with the program's operations to include event planning, scheduling, data management and other administrative functions: The detailed responsibilities include:

  • Assist with event planning details and logistics
  • Create flyers for events and maintain bulletin boards/wall graphic displays
  • Set up computers and projectors for events, and video conference meetings
  • Maintain team master calendars
  • Schedule conference rooms, interview rooms, and class rooms
  • Develop communication materials for students and employers, including surveys and Google forms; update/manage content on co-op websites and LinkedIn groups
  • Scan/copy materials for courses and meetings
  • Provide general administrative help and take meeting minutes
  • Serve as point of contact in Holmes Hall reception area to greet students and employers
  • Maintain and update reception room monitor with current information/content
  • Troubleshoot IT systems such as Outlook, Excel, file management, etc.
  • Organize student and employer survey data
  • Enter work orders/coordinate with facilities
  • Support logistical on boarding efforts for new Co-op Coordinators/staff - computer access forms, office set up, telephone, supplies, addition to all appropriate mailing lists, keys
  • Assist with course scheduling - updating instructor, major restrictions, and course caps
  • Maintain spreadsheet data, compile and analyze information


    The ideal candidate will possess a positive and professional communication style with strong interpersonal and communication skills, both verbal and written; must be detailed oriented with the ability to multi-task in a fast-paced office with changing priorities along with being observant and proactive with problem solving.

    A Bachelor’s degree and 2-3 years’ work experience preferred; Associate’s degree and minimum 2 years’ work experience is required.

    Additional Information:
    Cooperative Education Program is:

    Experiential learning, anchored by our renowned cooperative education program, lies at the heart of academic life at Northeastern. The integration of study with professional work, research, and service in 131 countries around the world gives students real-world opportunities and responsibilities. They explore their path, acquire a deeper grasp of their studies, and develop an understanding essential to lifelong achievement: how to learn and grow outside the comfort zone of the classroom.

    This is your change to join a growing team making an impact!

    For more information on the Program and Team visit:

    To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

    Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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