Assistant Head of Collections /Collections Manager

Lawrenceville, GA
Jun 21, 2017
Institution Type
Four-Year Institution

Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.

Position Title:
Assistant Head of Collections /Collections Manager

Job Category:

Library - 4006010110

Academic Affairs

Required Documents:
Cover Letter, Resume

Reporting to the Head of Collections, this position provides oversight as a coordinator for all of the department's activities and services. Duties include evaluating departmental activities and initiatives, supervising, evaluating and developing staff performance, and participating in the professional level activities of the department. The Assistant Head of Collections/Collection Manager collaborates with the Head of Collections and senior library faculty to ensure the coordination of programs and services to the Library's community, including physical and intellectual access to collections.

The Assistant Head of Collections/Collections Manager participates in activities including collection development, acquisitions and resource management. This position will be expected to take a lead role in managing the faculty request process as well as overseeing the donation and gifts process. The Assistant Head of Collections/Collections Manager works closely with the Head of Collections to enhance unit operations. This position also plays a key role in collection development activities, including selection of materials, participation on appropriate collection development teams and service as liaison to Faculty and Research Services Librarians. In the absence of the Head of Collections, the Assistant Head of Collections/Collections Manager represents the department at meetings on and off campus. This person may also have teaching, service, scholarship, and/or other administrative responsibilities

Duties and Responsibilities:

  • Monitors and reports on vendor performance
  • Responsible for managing departmental documentation and reporting.
  • Manages the faculty request process
  • Manages the donation and gift process
  • Supervises paraprofessional positions within the Collections department
  • Works closely with the Head of Collections in monitoring the overall Collections budget
  • Collaborates with librarians and teaching faculty in regard to selection, acquisition and withdrawal of monographs and online resources
  • Assists with collection management and development, including checking holdings, verifying order information, preparing book orders, handling receipt of new material
  • Produces departmental reports as needed
  • Oversees the standing order and continuations title lists
  • Oversees clerical activities within the Collections department
  • Performs liaison work with selected departments
  • Participates in developing and documenting policies, workflows, and procedures
  • Meets requirements for promotion in the areas of librarianship in accordance with library and campus policies
  • Pursues professional growth and development
  • Performs other duties as required

Minimum and Preferred Qualifications:

Knowledge, Skills, and Abilities:

  • Knowledge of basic library procedures, methods, and techniques
  • Knowledge of Voyager system
  • Experience in Acquisitions and/or Collection Development
  • High degree of facility with computers in a Windows environment
  • Ability to deal tactfully and courteously with library users, faculty and staff
  • Demonstrated experience in working independently and as part of a team
  • Strong oral, written and interpersonal communication skills
  • Experience demonstrating organizational and problem-solving skills
  • Knowledge of automated integrated library systems
  • Supervisory experience


  • Minimum of 4 years library experience
  • At least 3 years of experience working with collection development and/or technical services.
  • At least 1 year of Voyager experience


  • ALA-accredited or BOR-approved Master's Degree in Library or Information Science

Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

Physical Requirements

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Applicant must be able to perform the essential functions of the job, with or without reasonable accommodations.

Work Hours:
Position may require non-standard work hours (nights and weekends).

Position Status:



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