NSOE Central Admin
The Undergraduate Program Coordinator is responsible for planning, coordinating, and administering activities within assigned program areas for Duke University undergraduate students considering and/or enrolled in Nicholas School courses, minors, and majors. Develop, coordinate and advise on policy related to assigned major programs. Must handle multiple tasks, work simultaneously with other departments, interact comfortably with students, faculty, and administrators, and work successfully as part of the Student Services Office team. This is a full-time position requiring strong interpersonal, computer, analytical, and time management skills.
The Program Coordinator for undergraduate programs is the central point of administrative contact for all undergraduate programs administered by the Nicholas School of the Environment. Position will assist NSOE undergraduate programs faculty team, and will operate within the Student Administration area of Student Services, reporting to the Assistant Dean for Student Administration. Position is expected to provide services to NSOE students across the spectrum of degrees, certificates and programs offered. Require broad knowledge of administrative support and basic accounting practices, including spreadsheets and database management. Excellent written and oral communication and interpersonal skills required.
Central Job Duties
- Coordinate all undergraduate course scheduling, work with faculty on submitted new courses and special topics courses for approval, interact with other departments for cross-listed courses, maintain master list of courses approved for requirements.
- Organize and maintain student records and correspondence for majors and minors in Environmental Science and Policy and for Earth and Ocean Sciences, monitor student progress toward graduation requirements and update advisement reports; assist in matching newly declared students with advisors.
- Recruitment: meet with prospective undergraduate students to discuss Duke University and NSOE undergraduate programs and opportunities, including information on the Marine Laboratory.
- Student interaction and correspondence: serve as initial point of contact for newly declared major, minor and certificate students; produce weekly e-digest for students; coordinate individual student focus study courses; provide general curriculum advice to undergraduate majors, minors and certificate students in support of faculty advisors; ensure advisors are meeting with students; advertise new courses within and outside the Nicholas School.
- Faculty interaction and correspondence: Disseminate curricular information to faculty and staff; communicate reminders, notices, and events.
- Campus interaction and correspondence: Liaise between students and faculty and other University entities; represent undergraduate programs at meetings as needed.
- Serve as primary administrative support for the undergraduate Sustainability Engagement Certificate, and provide secondary support as needed to other NSOE undergraduate certificates Honors Programs: Manage graduation with distinction program, pre-screen qualified seniors for the Laboskey and Laska awards and plan for awards/gifts.
- Marketing and communications: develop and distribute marketing materials in conjunction with NSOE Office of Marketing, Communication, and Strategic Engagement. Coordinate website maintenance and social media representation for undergraduate programs.
- Special events: plan, and as needed, participate in special events related to the undergraduate program, such as Majors Fair, Blue Devil Days, Parents Weekend, Graduation with Distinction, and Graduation.
- Assessment: Assist in the collection of data and information required for assessment of undergraduate programs, including undergraduate course evaluations.
- To the extent the responsibilities described above overlap with similar efforts at the Duke Marine Lab, the Program Coordinator will coordinate with the Marine Lab Undergraduate Program Coordinator.
- Serve as staff resource regarding budgetary matters related to undergraduate programming, including but not limited to coordination of contract instructor and teaching assistant payment, and coordination of funding for various clubs/organizations from the undergraduate budget.
- Data gathering: Including enrollment reports, independent study evaluations, senior exit surveys, and other summary statistics as needed.
- In collaboration with the Nicholas School Career and Professional Development Center and the central Career Center, facilitate sharing of information regarding possible career options for undergraduates in the ENV and EOS majors.
- Support and participate in the administration of the summer Stanback Internship Program. Assist in scheduling information sessions, consult with students regarding appropriate positions to apply for, work with other staff to ensure that the process works smoothly.
- Each position within Student Services is expected to be available to provide services to Nicholas students across the spectrum of degrees, certificates and programs offered through NSOE including MEM, DEL-MEM, Executive Education, undergraduates and Ph.Ds.
Perform other related duties incidental to the work described herein.The above statements describe the general nature and level of work performed by individuals assigned to this classification; other responsibilities and duties may be included as necessary.
2321 PROGRAM COORD
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Prefer three years of experience.
- Proficiency in Microsoft Word, Excel, PowerPoint and email.
- Enjoy working with students, staff, and faculty across the University.
- Experience with social media for communications is a plus.
- Strong organizational skills with impeccable attention to detail and follow-through; capacity to exercise independent judgment and maintain confidentiality; work on multiple tasks.
- Self-starter willing to take initiative, seek guidance when needed, and see projects through to completion with little guidance and oversight.
- Requires flexible hours (some early mornings, late evenings, and occasional weekends) to support events. Occasional heavy lifting required during set- up and break down of events.
- Interest and/or knowledge in the environment field and/or the environment are a plus, but not required.
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.