Grants and Contracts Coordinator

University of Colorado Denver l Anschutz Medical Campus

Department of Medicine, Division of Gastroenterology

Grants and Contracts Coordinator

Position # 00002390- Requisition 09981

* Applications are accepted electronically ONLY at *

The Department of Medicine, Division of Gastroenterology has an opening for a full-time University Staff (unclassified) Grants and Contracts Coordinator position.

The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.

Job Summary

The University of Colorado, Department of Medicine's Division of Gastroenterology has an opening for a Grants and Contracts Coordinator (GCC). This position will provide research and sponsored project expertise and resources to the faculty and research staff of the Division of Gastroenterology and Hepatology. Although under the direction and guidance of the Division Administrator, this position will work closely with the Gastroenterology and Hepatology faculty and staff, the Office of the Grants and Contracts (OGC), appropriate individuals within the University of Colorado system, clinical affiliates, and external funding agencies.

The primary responsibility will be in the areas of pre-award and post-award of the extramural and intramural research programs within Gastroenterology and Hepatology. These activities will include providing support in pre-award budgeting, progress reports, project close-outs, review of monthly charges for appropriateness, funding distributions and project activities to support the research mission of Gastroenterology. The GCC has primary responsibilities to assist Principal Investigators (PIs) and the Division Administrator with the coordination/administration of research grants, contract, and procurement policies. This position will be responsible for additional technical and administration duties as assigned

Examples of Work Performed

  • Prepare application for sponsoring agency, including the budget and technical portions of the application and all appropriate assurances for UCD approval and submission to sponsoring agency.
  • Prepare institutional forms and coordinate process for internal approval ("routing") of application. Include all sponsor specific application guidelines to facilitate the review process.
  • Communicate with OGC if there is a question regarding the appropriate F&A cost rate, e.g., on- or off-campus rate.
  • Coordinate with the PI to obtain all appropriate approvals, e.g., all signatures required on the Approval of Application for Grant or Contract (Routing Form). Include in routing materials any additional forms and any special approvals for human subjects, lab animals, hazardous materials, biosafety agents, or cost share (refer to Fiscal Policy 4-05. Application/Proposal Approval Process on Sponsored Projects). At the time of submission, the proposal should be complete administratively and scientifically for the final review and signature.
  • Communicate with OGC regarding deadlines that impact submission of materials requested by sponsoring agency.
  • Review and interpret sponsor's submission requirements with faculty to ensure compliance with appropriate Federal, State, Board of Regents, OGC and university policies and regulations.
  • Advise faculty on pre-award submission process and electronic applications including pdf conversions, bio sketches, enrollment tables, human subjects, and resource information.
  • Understand the unique processes involved in the overall research effort and possess the ability to comprehend the needs of the individual researchers.
  • Review and edit sections of grant proposals as necessary such as the budget justification and resources page.
  • Create budgets; write budget justifications and supporting documentation for grant applications; and route proposals and contract agreements through OGC.
  • On behalf of faculty researchers, serve as liaison to outside funding agencies.
  • Draft subcontract agreements, review and edit language in accordance to OGC guidelines; and negotiate budgets with subcontractors on occasion.
  • Ensure all proposed sub-awards, subcontracts and other forms of sub-agreements for assigned applications are properly documented through authorized parties.
  • Provide guidance in the negotiation of grants, sub-awards and contracts; administer subsequent awards, amendments and so on when necessary.
  • Identify, manage and evaluate activities related to the grant and contract production for the Division of Gastroenterology and Hepatology.
  • Work collaboratively with the Division Administrator to ensure an accurate, current, useful database incorporating all extramural research activities of faculty.
  • Collaborate with OGC Accounting, subcontractors, and external agencies, regarding payment of invoices, requesting no-cost extensions, establishing subcontracts, and assisting with progress reports.
  • Perform work and special projects as outlined and directed by the Division Administrator.
  • Responsible for transferring grants and subcontracts from external entities relating to new faculty recruits.
  • Responsible for WebSpace reporting.
  • Other duties as assigned.

Salary and Benefits

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications

  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution and 2 years of professional level experience with grants and/or finance management.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis but not the specific experience.

Preferred Qualifications

  • Master's Degree
  • Four (4) years of progressively responsible experience in coordination, development, and administration of grants and contracts
  • Experience with electronic grant routing systems
  • Experience working with University of Colorado systems (such as m-Fin, InfoEd, and Webspace)


  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Intermediate to expert knowledge of regulatory affairs issues (such as HIPAA and IRB) associated with the construction of grants and contracts
  • Intermediate to expert knowledge of general grants processes for federal and foundation grants

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter/letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 3-5 professional references. Questions should be directed to Mercy Abraham at

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20189 - SOM-MED-Gastroenterology

Schedule: Full-time

Posting Date: Jun 20, 2017

Closing Date: Ongoing

Posting Contact Name: Mercy Abraham

Posting Contact Email:

Position Number: 00002390