Assistant Director, Medical School Admissions

Washington, D.C.
Jun 20, 2017
Institution Type
Four-Year Institution


Job Description Summary:

Founded in 1824, the GW School of Medicine and Health Sciences (SMHS) is the 11th oldest medical school in the country and the first in the nation's capital. Since its establishment, the school has been at the forefront of medical education, and has grown to include highly-ranked programs in the health and biomedical sciences.

The Assistant Director of Medical School Admissions is a critical professional role within the high-volume, most highly competitive environment of medical school admissions. Nearly 12,000 completed applications are reviewed each admissions cycle for entering classes of fewer than 200. All applicant materials are evaluated holistically (grades, scores, letters of recommendation, etc.) and the Assistant Director is a critical member of the evaluating team. The role handles applicant inquiries, extensive recruitment planning and execution, as well as high-level, detail-oriented interfacing with other units on campus such as the International Students Office in regards to visa documentation. The role demands an exemplary level of discretion as well as public speaking and writing abilities. The role assists the Director in various high-stakes areas such as the design and production of effective recruitment materials, and in completion of functions that are operational and budgetary in nature.

Responsibilities Include:
Assists the Director with administration and management of the Admissions Office to include: representing the Director, in his/her absence, at meetings; completing administrative reports/forms in areas such as payroll, employee leave, operational activity and budgetary issues.

Reviews all applications for Medical School admission, ensuring that University and Medical School guidelines are followed and standards maintained, to include: evaluating individual letters of recommendation, academic records, achievements, extracurricular activities and experience of applicants to determine eligibility for admission; verifying academic transcripts for authenticity, completeness and accuracy; preparing all necessary documentation for referral to admissions committee; assisting Director with selection of applicants for admissions interviews.

Provides applicant advising to include: responding to applicant questions and concerns regarding admissions policies, procedures, course requirements and other related information; following-up on incomplete or inaccurate applications and researching and resolving unusual or complex problems concerning admissions; responding to applicants with confidential concerns such as drug abuse or personal issues; advising applicants regarding the status of their applications to include discussions regarding acceptance/denial of admittance.

Assists the director in developing recruitment activities that promote the Medical School and maximize the quality of applicants, admits, and matriculates' with the Medical School to include: organizing and hosting various recruitment events and information sessions (e.g., open houses for undergraduate premedical students and high school groups); arranging for various committee members, medical students, financial aid and admissions personnel to discuss various aspects of the medical school; representing the Medical School at various off-campus recruiting functions such as graduate school fairs; coordinating the design, production, and distribution of accurate and effective recruitment materials to prospective applicants and other recruitment contacts (e.g., undergraduate counselors and career center personnel at colleges and universities).

Recommends policy and procedural changes to increase the quality of the applicant/admissions process and/or improve the daily functioning of the office.

Compiles, organizes and reports admissions statistics to Medical School Administration.

Maintains professional expertise through attendance at professional meetings, review of current literature, and contact with other admissions professionals.

This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Bachelor's degree in an appropriate area of specialization plus 2 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Two or more yearss of experience in higher education, preferably at a graduate level, to include at least one year admissions related experience preferred.

Working knowledge of computer database systems is necessary.


Campus Location: Foggy Bottom College/School/Department: School of Medicine and Health Sciences (SMHS) Family Enrollment Services Sub-Family Admissions Stream Individual Contributor Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Mon-Fri, Daytime Hours Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006382 Job Open Date: 06/19/2017 Job Close Date: 06/25/2017 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. 1. Please describe any admissions experience that you may have.
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2
  3. Letter of Recommendation 3