Payroll Manager

GoldenGate Search Group
Pleasanton, CA
Jun 19, 2017
Jobs Outside Higher Education
Businesses & Consultants
Institution Type
Outside Academe

Job Description

This role will be primarily responsible for the timely and accurate processing of all employee payments related to transactions involving new hires, terminations, ad-hoc items (e.g. spot bonus), commissions, wage garnishments, and other pay related modifications on a bi-weekly basis. The ideal candidate must be able to thrive in a fast-paced environment, is extremely detail-oriented, and is able to communicate and collaborate effectively with various departments.

Specific Duties and Responsibilities:

Process bi-weekly payroll with all information as required:
  • All time and attendance and personnel transactions such as new hire, termination, leave of absence, benefits deductions, garnishments, etc.
  • Voluntary and involuntary deduction-related transactions including, flexible spending, 401(k), garnishments, tax levies, etc.
  • State and Federal taxes, including quarter and year-end reconciliations.
  • Review day-to-ADP interface data to ensure importing of payroll information into payroll software is valid and accurate
  • Import hourly time data from ADP Time and Attendance module into Payroll system, validate for approvals, and reconcile for processing.
  • Process manual checks as requested and approved
  • Setup/verify direct deposit accounts requested by employees
  • Respond to various internal and external inquiries in a timely and professional manner
  • Maintain payroll records for all new hires, terminations, salary increases, deductions, direct deposit, earnings and W-4, and other related items

Commissions & Bonuses Calculations & Processing
  • Prepare and calculate monthly commissions using Xactly
  • Track and process commissions clawbacks.
  • Communicate and collaborate with sales personnel and management regarding variable compensation calculations and adjustments
  • Consolidate and reconcile monthly/quarterly bonuses for all departments

Accounting & Reporting
  • Prepare and enter payroll journal entries to Netsuite
  • Prepare and send 401K, FSA, & HSA data to processors/providers.
  • Develop ad hoc financial and operational reporting as needed
  • Prepare and enter journal entries for monthly payroll accruals (Payroll, PTO, Commission, and Bonus)
  • Monthly balance sheet reconciliations for all payroll accounts and accruals (Payroll clearing, Employee advances, 401K, HSA, Commuter Benefits, FSA, Commissions, Bonus, PTO)
  • Process accurate and timely year-end reporting when (W-2, W-2c, & 1099's)

Company Description

Executive search firm specialized in Accounting and Finance, working with hot start-up/pre-IPO, and fortune 500 high-tech companies to help them with all accounting and finance staffing needs offering consultative services. Providing world class service for direct-hire placement from staff level to executive C-level.

Pleasanton, CA


Sat, 17 Jun 2017 23:31:52 PDT