Contract and Grant Specialist

Newark, DE
Jun 19, 2017
Institution Type
Four-Year Institution

University of Delaware

Job Title: Contract and Grant Specialist
Job ID: 104250
Location: Newark, DE

Contract and Grant Specialist

Career Ladder - Level commensurate with education & experience

Deadline: Open until filled

Context of the Job:

Under the general direction of the Assistant Director, Pre-Award Administration, the Contract and Grant Specialist responds to, processes and approves proposal submissions, executes contracts, generates awards and provides oversight of award management, including sub-contracts for the departments for which they are assigned. The Contract and Grant Specialist interacts with department administrators, faculty members and sponsor contacts on a frequent basis. The Specialist will interpret policy and act as a resource to the departments for which they are assigned. Specialist at this level will have a workload which consists of a broad set of departmental administrators and sponsors where possible.

  • Manage contract and grant administration for a distinct set of academic or administrative departments.
  • Execute grant awards or negotiate contracts when proposals are won;
  • Formulate processes and procedure for negotiation of contract and grant pre-awards and post-awards to meet university requirements; research appropriate federal, state, and local requirements to facilitate compliance by all parties; Interface with the federal and industrial sponsors, faculty, and department administrators frequently to resolve issues or interpret policy.
  • Compile and analyze data in the processing of proposals, review and approve proposals to government agencies, private foundations and corporations. Work closely with department administrators to assure the timely and accurate processing of proposals.
  • Provide advice and assistance to faculty, staff, graduate students and administrators concerning policies, procedures, and sponsor rules and regulations in the preparation and submission of proposals.
  • Coordinate contract and grant negotiations, as assigned, and serve as a liaison between the University, funding agencies, and contract entities.
  • Review all awards, and negotiate and approve the terms and conditions of awards. Independently negotiate sponsored research contracts, grants, and agreements, some of which may be large and complex, and interdisciplinary in nature.
  • Analyze and evaluate awarded grants, contracts and subcontracts, advising principal investigators and department liasons of sponsor requirements.
  • Analyze and evaluate budgets in both the pre and post award stage.
  • Monitor documentation of project expenditures to ensure consistency and compliance.
  • Provide follow up information, resolve problems, and address issues on a frequent and contiunous basis during the life of the award.


Bachelor's degree and at least two years of related experience, or equivalent combination of education and experience. Higher education experience preferred. Effective oral and written communication skills. Ability to analyze and interpret data, develop financial plans, manage resources, and analyze budgetary expenditures for compliance with approved budget. Evidence of prior experience in budget preparation and grant or contract management required. Ability to work independently, strong organization skills, attention to detail, handle multiple tasks as well as evaluate and edit content, structure and format for a range of written material. Knowledge of all stages of the grant process from the request for proposal through closeout, including preparing the final report. Knowledge of University policies and procedures is essential. Requires analytical, evaluative, and objective critical thinking skills. Information research skills. Database management skills. Skill in examining and re-engineering procedures and formulating policy, and in implementing new procedures. Skill in the formulation, negotiation, and establishment of contractual arrangements. Ability to present educational programs and/or workshops and the ability to present effectively to small and large groups. Project management skills and the ability to resolve complex problems/issues and to make administrative/procedural decisions and judgments. General knowledge and familiarity with the Office of Management and Budget circulars regulating federal allowable and allocable cost strongly preferred.


Certified Research Administrators credential preferred. If candidate does not have this credential expectation is to obtain it within eighteen months of hire date.


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