Administrative Assistant to Associate Provost for Research & Engagement

Dahlonega, GA
Jun 17, 2017
Institution Type
Four-Year Institution

Administrative Assistant to Associate Provost for Research & Engagement

Position Number: 53000373

Benefits Eligible: Yes

Campus Location: Dahlonega

Job Close Date: 07/01/2017

General Summary: The University of North Georgia is currently accepting applications for a Administrative Assistant to Associate Provost for Research & Engagement. This position is responsible for supporting the Associate Provost for Research & Engagement who serves as the Chief Research Officer for UNG. Responsibilities include managing AP's calendar, taking calls, making travel and meeting arrangements, purchasing supplies, assisting the business manager, preparing reports, and customer service. Requires a strong degree of independence, flexibility, interpersonal skills, project coordination skills, and the ability to work well with all levels of external constituents (including local politicians and international figures) as well as internal personnel and students.

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of over 18,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Duties & Responsibilities: The Administrative Assistant will:
  • Serve as primary contact for students, staff, faculty, and visitors to handle needs, requests, and complaints. Maintains a professional and pleasant atmosphere for visiting officials, personnel and students.
  • Participate in the management of operating and special budgets for the Office of Research and Engagement by supporting the business manager as requested.
  • Purchase supplies and equipment. Reconcile purchasing card transactions.
  • Record management for research, grants, and engagement.
  • Coordinate travel arrangements and completes travel expense reimbursement requests for AP.
  • Schedule appointments and meetings for the AP and serves as liaison for the AP.
  • Organize programs, events, meeting or conferences by arranging facilities and caterers, issuing information or invitations, and maintaining event budget.
  • Provide support, as requested for other areas within the Office of Research, Economic Development and Community Engagement.
  • Perform other job related duties as assigned

Knowledge, Skills & Abilities:
  • Knowledge of Banner and Microsoft Office.
  • Strong oral and written communication skills.
  • Strong interpersonal skills to greet and interact positively with all “customers”.
  • Ability to work with minimal supervision and maintain effective working relationships with a variety of individuals at different levels within the institution, ability to set priorities and manage multiple tasks
  • Ability to maintain a variety of records and prepare reports

Certifications/Licenses & Minimum Requirements:
  • Bachelor Degree
  • Three (3) years of related experience; or equivalent combination of education and experience.

Required Documents: Cover Letter, Resume/Curriculum Vitae

Special Instructions to Applicants: The successful candidate must be able to pass a background check which will include a credit check. Please submit contact information for three professional references.

Employer Information: All employment offers are contingent upon successful completion of a background investigation, as determined by the University of North Georgia in its sole discretion. The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

We provide equal employment opportunities to minorities, females, protected veterans, and disabled individuals, as well as other protected groups.

The University of North Georgia is committed to providing equal opportunity to all qualified applicants without discrimination at the basis of race, color, national or ethnic origin, sex, age, disability or handicap as a matter of college policy and as required by applicable state and federal laws.


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