Section Administrator

Jun 17, 2017
Institution Type
Four-Year Institution
About The Unit: Department of Surgery: Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale. Among the Department's numerous accomplishments, many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists aggressively pursue a diverse range of basic, translational and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer and immunotolerance. This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond. Urology: Our renowned urologic surgeons oversee a broad range of surgical care programs, designed to thoroughly care for adults and children with complex urologic disease including urologic cancers in the bladder, kidney, prostate, and testicular regions. Further, our surgeons offer female urologic procedures including reconstruction, prolapse repair, salvage and urodynamics, among others. In addition to offering a wide range of surgical options, our experts are world leaders in robotic surgical techniques that enhance surgical and aesthetic outcomes for many urologic patients. The Section of Urology is also home to many busy laboratories, many of which are supported by the National Institutes of Health, the Department of Defense and other major governmental and nongovernmental entities. With a special focus on cancer, our urologists are continually working toward discovering better ways to treat patients with urologic disease. This ongoing work and achievement would not be possible without the cohesive effort of the faculty and staff. We are always looking for individuals who are willing to work in our dynamic and collaborative environment toward the shared goal of improving the health of patients in our community and beyond. Pediatric General Surgery: The faculty and staff in the Section of Pediatric General Surgery at the University of Chicago Medicine are nationally renowned for their vast expertise in myriad childhood diseases and unmatched patient care. Our pediatric surgeons utilize state-of-the-art technology and techniques not found at other institutions, but more importantly they are committed to providing warm, compassionate care to infants through teenagers and their families. The section's accredited fellowship program prepares pediatric surgeons to provide minimally invasive and tissue sparing procedures, and the section's research has led to groundbreaking discoveries across a wide spectrum, including new knowledge on vascular tumor growth. The research is supported by the National Institutes of Health.

Unit Job Summary: Section Administrator: Manages the Sections of Urology and Pediatric Surgery, ensuring efficient and effective operations throughout; plans, organizes, directs and controls activities that support each Section's clinical, educational, and research missions. Provides administrative leadership in formulating and implementing section and department objectives aligned with organizational goals and objectives; collaborates department-wide to further goals and objectives. Oversees day-to-day operations, workflows and problem resolution. Personnel Management: Leads staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development. Administers human capital activities: identifies need, manages recruitment, employee/labor relations and payroll; oversees academic appointment processes. Ensures compliant and effective recruitment, hiring, onboarding, evaluation, promotion, disciplinary action, and discharge practices. Ensures that policies and procedures are applied appropriately and consistently. Faculty Affairs: Monitors and leads administration and oversight of the academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members. Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty. Maintains academic personnel records. Budget & Finances: Plans with Section and Department leadership for optimal financial performance; develops annual and ad hoc budgets and other analyses, for example: - Regularly monitors status and ensures performance against budget. - Identifies need, analyzes and presents ad hoc reports and graphs. - Ensures professional billing financial integrity and compliance - Approves and monitors expenses; identifies and implements cost containment measures. - Ensures compliance with fiscal policies and procedures. Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities. Researches, compiles and analyzes data to create reports, proposals and other documents. Strategy, Planning: Participates in identifying priorities and in preparing and implementing strategic and tactical plans. Maintains plan and monitors metrics and reports on progress. Negotiates and implements related agreements. Assesses provider capacity and access, ensures adequate provider and support staffing plans. Marketing, Communications, Outreach: Ensures appropriate external marketing and communications for targeted programmatic growth. Develops internal communications plans and activities. Assists with planning and supervises implementation of CME and other events. Grants & Funding Opportunities: Assists faculty in the pursuit of research funding and grants management. Participates in the development and implementation of fundraising plans. Compliance: Ensures readiness and compliance with regulatory bodies and all relevant policies, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines. Space, Facilities & Equipment: Manages activities related to space facilities and equipment.

Unit Education: Bachelor's degree or higher in business, accounting, nursing, or a related field required. Advanced degree in business, health care administration, nursing, or related field preferred.

Unit Experience: A minimum of three years of progressively responsible administrative/supervisory experience required. Healthcare and/or academic medical experience preferred. Experience preparing major federal awards and/or initiation of clinical trials preferred. Demonstrated budgeting and forecasting experience preferred.

Unit Job Function Competencies: Strategic leadership skills required. Supervisory skills required. Knowledge of accounting principles required. Analytical skills required. Problem-solving skills required. Decision-making skills required. Attention to detail required. Organizational skills required. Quantitative skills required. Oral and written communication skills required. Interpersonal skills required. Negotiation skills required. Ability to work independently with a high degree of initiative required. Ability to maintain confidentiality required. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required. Knowledge of spreadsheet and word processing programs required. Knowledge of grant and award administration preferred. Knowledge of hospital finances and administration preferred. Knowledge of administering a physician practice plan preferred.

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