Associate Director, Global Engagement

Jun 17, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Campaign: Inquiry and Impact (, the most ambitious and comprehensive campaign in the University's history, will raise $5 billion to support faculty and researchers, practitioners and patients, and students and programs across the University. Launched in October 2014, the campaign supports priorities in every division, school, department, and institute, and aims to engage 125,000 alumni and friends over its five-year duration. Please note: This role is located in Harper Court at 5235 S Harper Court - the corner of 53rd Street and Lake Park. For more information:

Unit Job Summary: Associate Director, Global Engagement: Develop a strategic plan for assigned regions designed to cultivate, maintain and strengthen alumni ties to the University and its global community. Collaborate with colleagues to identify areas in the region where alumni engagement activity would be helpful to the University's efforts to build community, and share best practices from other regions. Work effectively with internal and external partners to achieve goals and objectives. Work in close collaboration with colleagues campus-wide to build participation in programs with the goal of increasing brand recognition with support for the University of Chicago around the world. Develop and implement a strategic plan with specific and measurable annual and multi-year goals based on constituent data analysis of the region that supports the University's strategic priorities. Develop strong local volunteer organizations and assist volunteers in generating alumni programs in their communities. Recruit and support volunteer leadership for alumni clubs and any other volunteer networks in the region or through other divisions of the University. Ensure the smooth operation of club elections, boards and committees. Monitor succession plans for elected volunteer leaders. Organize and present hands-on volunteer training sessions at regular intervals. Evaluate division calendar and seek feedback about dates for alumni club events to maximize attendance and avoid conflict with other University regional events. Design and execute events for the University community that meet specified, strategic goals and that include actionable follow-up. Develop and coordinate production of regional mailings and emails to market University and club initiatives in the region. Develop strong working relationships with staff campus-wide to coordinate programs and services for alumni, parents and friends. Plan engagement and cultivation gatherings associated with University initiatives to maximize alumni engagement and giving. Assess the success of and improve regional organizations and programming annually and throughout the fiscal year. Maximize efficiency and sustainability of alumni groups in priority markets through volunteer recruitment and pipeline building, leveraging resources to execute successful programs, and providing resources and training opportunities. Travel occasionally to meet with alumni and constituents in the region to build and strengthen participation in all areas of the University. Use personal visits to assess volunteer interests, wealth factors, giving capacity and other qualifying details. Solicit volunteer leaders, board members, and newly engaged alumni for annual gifts. Enter contact notes from all individual visits and other substantive personal contact into the Griffin database. Participate actively and consistently in staff meetings. Manage the annual budget associated for assigned regions and programs. Track spending and income on a monthly basis; revise projections quarterly. May manage staff. Perform other duties as assigned. Seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

Unit Education: Bachelor's degree or higher required.

Unit Experience: A minimum three years of professional work experience in fundraising, development, alumni relations, donor relations, nonprofit management, research, marketing, communications, sales or similar professional work experience required. A minimum of two years of experience managing volunteers, alumni or similar constituent group required. A minimum of one year of leading a project team or managing staff preferred. A minimum of one year of experience developing and monitoring budgets preferred. Proficiency in second language a plus.

Unit Job Function Competencies: Applicants must be currently authorized to work permanently in the United States. A current resident of the Chicago area or willing to relocate to the Chicago area required. Valid United States driver's license required. Valid passport required. Ability to facilitate planning and organize meetings required. Ability to negotiate with articulate alumni required. Ability to adapt to changes in volunteer schedules and priorities required. Ability and desire to participate actively and consistently in staff meetings required. Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required. Ability to manage confidential information with discretion and tact required. Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Alumni Magnet (club website platform), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access required. Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example required. Ability to work collegially and collaboratively in a team setting required. An exceptional work ethic and track record of personal initiative required. Outstanding interpersonal and communications skills characterized by the ability to listen, to speak and to write well required. Flexibility and adaptability to new programs in an emerging and changing environment required. Willingness and ability to travel to campus and/or non-campus locations for University business required. Willingness and ability to work evenings and weekends required. Dress code of business or business casual attire required. Understanding of the University of Chicago, its history, organization and modus operandi preferred.

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