Assistant Director, Study Abroad

Princeton, NJ
Jun 17, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Requisition # 2017-7679
Department Dean of College
Category Academic Administration
Date Posted 6/16/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


Princeton University is seeking an Assistant Director of Study Abroad who will join the Study Abroad Program, part of the Office of International Programs. Princeton University is a highly selective private liberal arts university with an undergraduate enrollment of approxmately 5,200. The Study Abroad office offers a wide variety of intellectually challenging, culturally enriching and socially diverse academic programs abroad. At Princeton, approximately 200 students yearly study abroad for a semester or year. The Study Abroad office also manages approximately ten Exchange Programs with leading universities worldwide. The office provides support and assistance to other departments/centers offering short-term international programs and also advises students for summer study abroad.

We are looking for an energetic colleague with a minimum of three years of work experience in education abroad and an advanced degree; knowledge of, and experience with, academic program development and implementation; ability to work cooperatively with faculty, students, administrators, as well as overseas service providers; excellent written and communication skills; strong organizational skills and attention to detail; ability to set goals and complete projects with a high degree of independence; excellent use of analytical tools and of technology in program administration; willingness to travel.


Reporting to the Director of Study Abroad, the Assistant Director collaborates with the Study Abroad Director on all aspects of the Study Abroad Program. Given the emphasis Princeton University places on customized advising, the Assistant Director maintains a robust portfolio of programs for advising, while assisting on a variety of other important tasks and responsibilities.

The Assistant Director's duties include (but are not limited to):
  • Conduct individual and group advising for students on academic and personal goals, program selection, health and safety issues, inter-cultural competency, etc.
  • Lead large-group information or pre-departure sessions for students; assist with pre-departure sessions for faculty (especially focusing on health and safety, risk management) and with information sessions for prospective students and parents
  • Develop expertise and understanding of the University's curriculum, degree requirements, and academic policies to ensure accurate and proactive advising for students
  • Develop knowledge and expertise for an assigned regional portfolio of programs, for which he/she will be the primary resource and for which he/she will administer online nomination/application/approval processes through the use of Terra Dotta software.
  • Grant final approval for students' plans of study and for abroad courses taken as “general elective” credit
  • Centrally coordinate the “disciplinary and well-being check” process, and other related communication processes across all advisors and advising portfolios
  • Assist the Director in managing the credit transfer process for all study abroad students (semester, year-long, and summer)
  • Develop, update and maintain an ongoing list of recommended, high-quality summer non-Princeton programs
  • Manage the University's undergraduate Incoming Exchange Program, providing academic and administrative/logistical oversight on the incoming selection and admission process and working closely with the host departments at Princeton as well with the exchange partners; develop an ongoing orientation program for incoming exchange students; monitor exchange balances
  • Manage selected semester faculty-led programs abroad in conjunction with academic departments at Princeton, working collaboratively with faculty to develop, market, recruit, and prepare for the execution of the programs (e.g., Princeton in Cuba, Princeton in London, etc.)
  • Liaise with appropriate colleagues inside and outside the University (on-campus offices, partner schools, security and insurance agencies, etc.) to handle case and crisis management in the event of study abroad emergencies pertaining to students in one's own program portfolio
  • Assist the Director with maintaining, reviewing and updating Memos of Understanding and Agreements with partner schools
  • Assist the Director in creating an annual strategic marketing plan, providing leadership in marketing and outreach to increase the visibility of the study abroad programs, with a special emphasis on using creative and innovative tactics to increase study abroad participation amongst under-represented categories of students or under-represented majors/academic departments
  • Work closely with the Director and the OIP Communications and Outreach Coordinator to identify areas for possible growth in study abroad (both geographically and academically) and on strengthening curricular integration between the foreign programs and the Princeton departmental requirements and academic opportunities
  • Work closely with the Director on the collection and analysis of study abroad data and on writing reports for a variety of constituencies inside and outside the University
  • Closely monitor program feedback and assist the Director in developing comprehensive and robust learning/outcome assessment strategies
  • Work closely with the Director to develop and continuously improve materials and processes to meet education abroad health, safety and risk management standards. Provide health and safety training for faculty and staff leading programs abroad
  • With input from the Study Abroad Director and Advisor, and in collaboration with the Office of International Programs' Communications and Outreach Coordinator, plan and coordinate the Study Abroad events calendar, ensuring variety, consistency, balance, and creativity/innovation across events and sessions
  • Work closely with the Director to manage and allocate summer study abroad funding and maintain relationships with funding donors
  • Serve as the primary resource for visa information for outgoing students
  • Responsible for other special projects and emerging tasks as required


We seek an experienced, capable, and enthusiastic person with knowledge of important principles and issues in study abroad advising, intercultural competency, and engaged learning.

Applicants are required to have:
  • Master's degree in international relations, international education, higher education, public administration or a related field
  • At least three years previous relevant work experience in higher education, advising/mentoring undergraduate students (with a special focus on a high-caliber liberal arts environment, including STEM students) and being responsible for various administrative/academic processes in a busy study abroad office
  • Demonstrated familiarity with international higher education systems and different program models and best practices in study abroad
  • Previous site visit experience and familiarity with the major third-party study abroad providers
  • Familiarity with passport/visa advising and visa application processes for both domestic and international students; experience with US Department of State resources and requirements for travelers
  • Excellent customer service and communications skills, both oral and written. Ability to effectively communicate in a variety of situations, including interpersonal and formal large-group settings. Ability to distill and convey information to multiple audiences (students, parents, faculty, staff) and to work in a diverse environment
  • Outstanding organization skills and superb attention to detail. Ability to work under pressure and to multi-task in a fast-paced environment, especially during peak times of the year. Keen problem-solving skills
  • Excellent technology skills: previous extensive experience with Terra Dotta data management software and proficiency with People Soft or similar HR software. Proficiency with standard office software (word processing, database, presentation, spreadsheet, desktop publishing). Proficiency with social media
  • Knowledge of one or more languages other than English; some experience living, studying or working abroad
  • Ability to exercise good judgment and discretion in dealing with sensitive matters
  • Ability/willingness to travel to conduct site visits, participate in consortia Board meetings, and represent Princeton University at professional conferences
  • Ability/willingness to work some evenings and week-ends as needed

Application Procedure

Please submit the following documents:

  • A cover letter describing how your experience and education meet the requirements of the position; please address each of the required qualifications
  • A detailed resume or CV
  • Names and contact information for three professional or academic references who are able to evaluate your qualifications for this position (must include at least one direct supervisor)

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 060

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


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