Program Manager

Requisition # 2017-7674
Department Music
Category Academic Administration
Date Posted 6/16/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


The Department of Music is seeking a Program Manager who will be resopnsible for executing the programs' and ensembles' administrative matters under the direction of the Director(s) and the Department Manager. This individual will be involved in all aspects of the program's management.

The Program Manager plans, oversees, and directs the administrative and financial affairs of the programs; works closely with the Directors to execute policy and strategic direction for the operation of the Certificate Programs and participates in short- and long-term planning for program operations and activities.

Areas of responsibility include financial management, personnel management and staff development, grants management, safety oversight, facilities management, and management of technological resources.


  • Management of human resources needs including identifying mission and goals of the Program in the context of the University's mission of teaching and research; work with Directors to set expectations with staff and follow up with performance evaluations and steps for improvement and development.
  • Management of Financial, Physical, and Technological Resources. This includes surveying faculty, students and staff to identify needs and expectations, seeking out resources and creating plans to meet those needs and determining and measuring related success; monitoring expenditures to ensure they are appropriate and necessary and within the budget, researching technology and best practices of peers; identifying risk to University, Department and Program and developing plans to minimize risk, e.g. fire safety, risk management, student travel, etc. The Program Manager will continually upgrade skills with training and personal development; consider and protect reputation of University, Department and Program and cultivate goodwill in the larger University, local and international community.
  • Management of the Certificate program in Musical Performance and Jazz Studies programs. This involves working with Directors to seek out, encourage, and mentor students, including providing opportunities for students to learn about the programs, setting up auditions, communicating results, monitoring and facilitating completion of program requirements and rewarding success. Assist Directors with interdepartmental committee including scheduling meetings, taking minutes, implementing action items and communicating rotation of members on and off the interdepartmental committee. Work with Directors to provide content to undergraduate announcement and other informational and marketing materials.
  • Manage performance course offerings by overseeing solicitation and submission of course information from faculty, scheduling courses and auditions, communicating results, preparing appointments of lecturers, identifying funding for instructor salaries. Liaise with Outreach and Marketing manager and Production manager on publicity and scheduling and support of final course concerts.
  • Manage studio lesson program. Provide website copy twice/year on how to audition and sign up for lessons. Follow up with 40 studio instructors and 220 students to ensure compliance to sign-up schedule. Compile list of students taking lessons, appoint studio instructors, notify Financial aid about student billing, bill students, and identify funding for Music majors, graduate students, Certificate program students and ensemble members who are eligible for subsidy.



  • Bachelor's degre and 3-5 years of experience in arts management
  • Strong communication and interpersonal skills, ability to build relationships and work closely with faculty, students and staff
  • Strong arts management skills, including a background in performance

  • Experience with Microsoft Office Suite, PeopleSoft, Concur and Marketplace preferred
  • Experience in an academic environment is preferred

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


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