CPDM Program Assistant I

University of Colorado Denver l Anschutz Medical Campus

University of Colorado Cancer Center

CPDM Program Assistant I

Position # 00216802 - Requisition 09958

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The University of Colorado Cancer Center has an opening for a full-time University Staff (unclassified) Program Assistant I position.

The University of Colorado Cancer Center (UCCC), located at the Anschutz Medical Campus, is Colorado's only National Cancer Institute-designated comprehensive cancer center, a distinction recognizing its outstanding contributions to research, clinical trials, prevention and cancer control. CU Cancer Center's clinical partner for adult care, University of Colorado Hospital is ranked in the top 25 by U.S. News and World Report for cancer care and its pediatric care partner, Children's Hospital Colorado is ranked 9th by the same organization. The CU Cancer Center is a member of the prestigious National Comprehensive Cancer Network®, an alliance of the nation's leading cancer centers working to establish and deliver the gold standard in cancer clinical guidelines. CU Cancer Center also is a member of the Oncology Research Information Exchange Network (ORIEN), a unique research partnership among North America's top cancer centers leveraging multiple data sources and matching patients to targeted treatments. CU Cancer Center is a consortium of approximately 400 researchers and physicians at three state universities and three clinical institutions, all working toward one goal: Translating science into life.

The Clinical Protocol and Data Management team (CPDM) serves as a central resource and umbrella organization for all CU Cancer Center Consortium members, including Children's Hospital and the Denver Veterans Administration Hospital. The resources and services provided are aimed at supporting clinical research across the CU Cancer Center research enterprise and fostering collaboration as well as standard and efficient practices in the conduct of varied clinical research projects.

Job Summary

This position will provide administrative and programmatic support for the CPDM Program areas of focus and staff members. Responsibilities will include acting as administrative lead for the Investigator-Initiated Trials (IIT) program by coordinating the Incubator and IIT Committee meetings, ensuring documentation of reviews and approvals, and disseminating committee decisions. Working collaboratively with Program and Cancer Center leadership, this position will oversee financial activity of the IIT program including tracking expenditures, current balances, prior commitments and projected expenses. In addition, this position will provide administrative support to the Lead Academic Participating Site (LAPS) and ORIEN projects. This position will schedule meetings, conferences, webinars or other events for the CPDM Director, Associate Director of Clinical Research (ADCR) and Deputy Associate Director or Clinical Research (Deputy AD) as well as assist CPDM team members with conference room scheduling and administrative needs. As the primary administrative support role for the CPDM, the incumbent will serve as a primary point of contact for internal and external partners, assist in new staff onboarding, coordinate with IT on all equipment needs for the program, manage office supplies, and assist in maintaining the CU Cancer Center research resource website.

Examples of Work Performed:

  • Provides program and administrative support for the CPDM team and program areas including but not limited to Investigator-Initiated Trials (IITs), Lead Academic Participating Site (LAPS), and ORIEN. Includes independent decision making and process implementation in establishing guidelines to ensure efficiencies and effectiveness within the program, conducting studies to analyze program issues and address management concerns, and produce program documents and reports.
  • Serves as the lead administrative representative of the IIT Program including management of the day to day activities of the program to ensure they are appropriately executed.
    • Act as main point of contact for the Investigator Initiated Trials (IIT) Committee and Incubator meetings; prepares agendas, organizes meetings, and tracks all trials submitted for review.
    • Provides advice, guidance and training as needed to various members of the clinical research community (faculty and staff) on the IIT Program's procedures and submission requirements.
    • Ensure all required documentation is available to IIT Committee members for review
    • Preparation and distribution of approval letters for the IIT Committee
    • Assist with tracking of IIT Committee funding awards including relevant study specific data
    • Preparation of annual, or more frequent, reports as may be required by the Cancer Center leadership, and/or institutional leadership.
    • Monitor and oversee financial activities of the IIT Program to ensure compliance with Program, Department and UCD policies and procedures. Determines availability of budget funds for expenditures based on current balances, prior commitments and projected expenses; develops record keeping systems to manage program financials.
  • Serves as a representative and central liaison for the program between investigators, research staff, UCCC Leadership, and other institutional and affiliate departments.
  • Schedules meetings, conference calls and webinars; prepares required materials for meetings, special events, conferences, and symposiums for CPDM director, Associate Director of Clinical Research (ADCR) and Deputy Associate Director or Clinical Research (Deputy AD); ensures accurate minutes are captured and distributed to participants.
  • Works in collaboration with CPDM Program Director and other Cancer Center Leadership in establishing coordinated communication plan; includes compiling information and updates for cancer center newsletter, distribution of newsletter or other updates to broad Cancer Center audience, and assist with maintaining content on Cancer Center Research intranet website.
  • Assist CPDM Program Director and Education Coordinator in new staff onboarding including space planning, phone and IT requests; act as back up to CPDM Education Coordinator to facilitate new employee activities.
  • Build and maintain procedures to ensure efficient and effective office operations and procedures; coordinate with IT department on all office equipment, liaise with telecommunications and facilities departments for space planning, phone, other program needs; purchase and track supplies
  • Independently take action on incoming inquiries and requests from faculty, staff, partner organizations, and the public by collecting and exchanging information, referring and investigating solutions, advising and guiding to fulfill requests. Composes written and verbal communications (i.e. letters, memos, reports, spreadsheets, and presentations) for the CPDM Director and ADCR.
  • Independently manages all phases of special projects as directed by either the CPDM Director, ADCR or Deputy AD including collaboratively determining relevant data requirements for program summary, timeline and key metric reports.
  • Participates in ongoing process improvement planning and implementation of problem-solving solutions to issue; assists with establishing new program polices or procedures to ensure efficiencies and effectiveness within the CPDM.

Salary and Benefits:

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:

  • Four (4) years of general clerical or administrative service experience, which includes one (1) year of higher education, research and/or academic medical environment.
  • Substitution: College, university, or non-correspondence business school coursework may substitute on a year-for-year basis for the general experience but not for the specific experience.

Preferred Qualifications:

  • Bachelor's degree in business, health, public health, science, public administration or related field
  • Knowledge of clinical research operations and the conduct of clinical trials.
  • Experience analyzing business operations or workflows, finding efficiencies and implementing improvements
  • Experience entering and preparing data
  • Experience working in a higher education, research and/or academic medical environment

Knowledge, Skills, Abilities:

To be successful the individual in this role will need excellent interpersonal and communication skills enabling effective dialogue with many different constituencies, both internal and external to the University. The position requires the ability to manage competing priorities and deadlines; rapidly assess potential problems and provide timely solutions. As well, the position requires the following:

  • Proficient with MS Office including Word and Excel
  • Ability to manage an office in an efficient and effective manner
  • Ability to establish priorities and meet competing deadlines
  • Excellent written and oral communication skills
  • Strong problem solving skills
  • Ability to work collaboratively across many areas of focus and levels of the organization
  • Planning and organizing events and meetings

Special Instructions to Applicants:*Applications are accepted electronically ONLY at www.cu.edu/cu-careers * REQUIRED APPLICATION MATERIALS: 1). A cover letter/letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 3-5 professional references. Questions should be directed to Stacy Grolnic at Stacy.Grolnic@ucdenver.edu.

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Applications will be accepted until the position is filled, but full consideration will be given to complete applications received by June 30, 2017 Those who do not apply by June 30, 2017 may or may not be considered.

Job Category: Professional Support Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20066 - SOM-U of Colo Cancer Center

Schedule: Full-time

Posting Date: Jun 16, 2017

Closing Date: Ongoing

Posting Contact Name: Stacy Grolnic

Posting Contact Email: Stacy.Grolnic@ucdenver.edu

Position Number: 00216802


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