Payroll Coordinator

Denver, CO
Jun 17, 2017
Institution Type
Four-Year Institution

Employee Services provides the CU community with services from recruitment to retirement. The office provides technical expertise while administering benefits, professional development, payroll, individual tax management, and strategic HR programs. The functional areas of Employee Services include payroll, technologies, benefits, retirement, financial education, learning and development, international tax and human resources.

The position of the Payroll Coordinator serves as part of a Payroll cross-functional team consisting of HCM/Payroll Support, Payroll Coordinators and Payroll Processors. The teams work together, sharing information, with identified campus staff, students, and system users, rotating as determined by team and leadership. This position advises, supports and counsels university faculty, staff, students, retirees and their dependents through payroll policies and procedures and assists department users entering new or correctional payroll transactions into the Human Capital Management (HCM) system.

Payroll Coordinators (Specialists) are responsible for the day-to-day payroll functions. They work closely with HCM/Payroll Support Professionals to assess incoming issues or concerns and determine the best way to resolve them. This person must determine the customer's knowledge base to educate them on appropriate procedures to ensure timely and accurate payroll payments, and may guide users to the appropriate resource materials and training guides. They will escalate issues to other members of their payroll team as appropriate. This person will be responsible for recording contact information and resolutions into Cherwell.

Key Responsibilities:

  • Support Day to day payroll responsibilities which include: processing off-cycle payments, overpayments, ACH bank returns (partial and full), bank pulls, garnishments, death pay-outs, deduction and contribution adjustments, SSA, Child Services, etc. letters requesting salary information, payroll expense transfers, and other duties as assigned.
  • Provide support to campus users regarding CU policies and procedures, HCM system, including questions with position data, job data, personal data and time collection.
  • Answer questions and resolve issues in a timely manner related to Time and Attendance and Absence Management.
  • Work with other members of the Payroll cross-functional team regarding escalate issues.
  • Provides timely feedback to the organization regarding service failures or customer concerns.
  • Build sustainable relationships with team and campus staff through trust and open and interactive communication.
  • Track all escalations and calls via the Cherwell ticketing system.
  • Adhere to established metrics with regards to ticket closure.
  • Take inbound calls in partnership with the HCM Support Team.

Other Duties

This position will also complete other duties as assigned to ensure the professional delivery of HCM and payroll actions in compliance with Employee Services technical guidelines, administrative policies and procedures. Prepare written step-by-step guides on duties to guarantee knowledge transfer opportunities for other members of the Payroll cross-functional team.

Hours: Full time 8am - 5pm Monday thru Friday

Knowledge, Skills, and Abilities

To be successful in this position candidates will need the following:

  • Exceptional written and oral communication skills.
  • Demonstrated ability to work independently and under pressure, to manage multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
  • Demonstrated high level of commitment to customer service.
  • Demonstrated proficiency in Microsoft Office programs.
  • Demonstrated ability to establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public.

This position will report to the Payroll Manager and this position is exempt from the classified system.

Who we are: System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. This position is located in Denver. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.

What we offer:

Salary: The salary range is $50,000- $55,000.

Benefits: The University of Colorado offers an excellent benefits package including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. Information on benefits programs, including eligibility, is available at


Minimum Requirements:

  • Bachelor's degree from an accredited institution of higher education (education requirement may be substituted by professional experience, including four years' experience in a Customer Service environment).
  • At least three (3) years processing payroll activities.

Preferred Qualifications:

  • Prior work experience in Higher Education environments.
  • Knowledge and experience with PeopleSoft HCM system.
  • Knowledge of how social security, Medicare, federal and state taxes are taken on a paycheck.
  • Work experience in Human Resources or Benefits.
  • Professional Payroll certifications (CPP).

Special Instructions to Applicants:For full consideration completed applications must be submitted by June 23, 2017. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:You must attach a cover letter, resume, and references to your application as three separate documents. Please identify the job specific minimum qualifications you possess in your cover letter. Also, ensure you check the "Job Specific Attachments" box next the each document on the "Required Documents" page of the application for the appropriate documents to be attached.

Job Category: Human Resources

Primary Location: Denver

Department: S0001 -- System Administration - 51000 - Employee Services

Schedule: Full-time

Posting Date: Jun 16, 2017

Closing Date: Ongoing

Posting Contact Name: Diane Wiederspahn

Posting Contact Email:

Position Number: 00703480


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