Grants and Finance Manager
University of Colorado Anschutz Medical Campus
School of Medicine - Department of Medicine, Division of Cardiology
Grants and Finance Manager
Position #723528- Requisition 09410
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
This is a re-posting of this announcement. If you have already applied to this position, you may not apply again.
School of Medicine - Department of Medicine, Division of Cardiology has an opening for a full-time University Staff (unclassified) Grants and Finance Manager position.
The University of Colorado Denver Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
Jobs in this career family provide direct professional support of research activities. Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.
Program Managers are responsible for the day-to-day operation of a program, function or work unit, including the Development and implementation of processes consistent with college, school or departmental strategies and processes. These positions typically do not supervise others.
This full-time, University Staff (non-classified) position coordinates policies and procedures and oversees the implementation of grant management and grant financial reporting and financial HR management for the Division of Cardiology. Working under the direction and guidance of the division administrator, the employee has authority over related business affairs, funds and resources of the various programs.
Examples of Work Performed:
- Establish subcontracts as per notice of grant awards with participating institutions.
- Facilitate the submission and payment of invoices in a timely manner. Work directly with Subcontractor, PI and Post-Award Office to resolve issues. Notify PI of contractual issues and potential problems.
- Assess the usage of the divisional space and appropriately allocate in webspace. Enter data in Peoplesoft for all hires/termination and updates along with their funding distribution.
- Approve EZA card transactions within the division.
- Work with UCD Grants and Contracts to financially close-out all sponsored projects as required by sponsoring agencies.
- Assist with grant related HR functions as directed by the PI's or Division Administrator.
- Review notice of grant award with PI making note of any special restrictions, request creation of new account numbers appropriate to funding source and activity. Confirm that budget information is set up according to approved budget.
- Review rate and application of F&A costs for total budget and subcontracts as per sponsor's instructions.
- Communicate with PIs and division administrator on any and all issues regarding grant and contract administration.
- Oversee salary allocations on sponsored projects and advise changes to PIs, as needed. Ensure quarterly Personnel Effort Report forms are completed and submitted on a timely basis
- Review monthly reports and potentially create laboratory customized reports that concisely itemize, interpret, and compare expenditures to budget. Distribute reports to Principal Investigator and have monthly one on one meetings with them.
- Manage and direct grant and contract activity. Develop a record keeping system to maintain sponsored project data.
- Monitor and analyze financial data for grant accounts to ensure that all financial activity complies with internal and external policies.
- Assist faculty with budget analysis on all grant accounts to ensure that each account is spent according to budget proposal - alerts faculty if there any discrepancies. Research and reconcile discrepancies on accounts.
- Perform Payroll Expense Transfers (PETs) and Journal Entries (JEs) as needed. Ensure propriety of transactions involving payroll transfers and journal entries.
Salary and Benefits:
The hiring salary for this position is negotiable and commensurate with skills and experience.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
A bachelor's degree in public health, public administration, finance, accounting, business administration, business, or a directly related field from an accredited institution.
The position requires extensive, diverse and progressively responsible experience at the management level, including direct responsibility for establishing subcontracts, manage salary allocations on sponsored projects, oversee and direct grant and contact activity, perform payroll expense transfers (PETs) and Journal Entries (JEs), as needed, as well as create, review, and communicate with the Division Administrator and Faculty in regards to all issues regarding grant and contract administration.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis. At least three years of progressively responsible financial and administrative experience in an academic research setting.
- Master's degree from an accredited college or university in accounting, finance, business administration or related field
- Experience in a university or healthcare environment focusing in medical research operations, grants and contracts management, and financial management
- Experience with Peoplesoft HCM and Peoplesoft finance
- Ability to communicate effectively, both in writing and orally.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
- Outstanding customer service skills.
- Demonstrated commitment and leadership ability to advance diversity and inclusion.
- Strong financial management skills to include comprehensive understanding of academic medical institution financial structure and operational standards.
- Ability to prepare and present analytical assessments and reports, and to communicate professionally and effectively.
- Excellence in establishing work priorities and providing follow through, and meeting established deadlines.
- Ability to successfully plan, organize, implement and coordinate financial and administrative activities in a diverse and complicated system.
- Intermediate to super user of excel.
Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Dennis Evans / firstname.lastname@example.org
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.
Job Category: Research Services
Primary Location: Aurora
Department: H0001 -- Anschutz Medical Campus - 20169 - SOM-MED-Cardiology
Posting Date: Jun 16, 2017
Closing Date: Ongoing
Posting Contact Name: Dennis Evans
Posting Contact Email: email@example.com
Position Number: 00723528