OSTA Administrative Associate (Temporary Position)

Tallahassee, FL
Jun 17, 2017
Institution Type
Four-Year Institution

Job ID: 41815

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 06/22/2017


Office of Science Teaching Activities (OSTA)


This position is responsible for administrative duties for the Office of Science Teaching Activities (OSTA). The position includes budget tracking, personnel, purchasing, travel, and coordination of outreach programs.
Assists the OSTA Director with daily operations of the office and a variety of departmental administrative and office support functions. Administrative functions include faculty and staff personnel transactions, planning and preparation of program events, maintaining schedules, answering and screening phone calls, and purchasing. Serves as the first point of contact for all visitors, students, faculty and staff for OSTA. Supervises office OPS employees.
Coordinates recruitment and registration activities for outreach programs (Teacher Workshops, Saturday-at-the-Sea, Young Scholars Program, etc.) for OSTA. Schedules venues as needed. Maintains participant databases for all OSTA programs. Oversees background check process for faculty, staff, and students involved in outreach programs.
Serves as purchasing and travel representative for OSTA. Reviews, enters, receives, distributes and follows up on all requisitions. Verifies sufficient allocations for purchases. Serves as OSTA representative with purchasing on all matters. Responsible for all travel arrangements for OSTA personnel. Enters all travel authorization requests and expenditures following travel.
Monitors OSTA E&G, Foundation and grant budgets, to include all financial transactions. Monitors University matching funds as required by granting agencies on OSTA grants. Compiles data on projects completed by OSTA.


High School diploma or equivalency and three years experience or a combination of post high school education and experience equal to three years.
Experience with daily office operations and a variety of administrative and office support functions.
Customer service experience.
Experience managing and supervising employees.
Experience coordinating and planning events.
Experience with purchasing and travel.
Experience compiling and reviewing data.


Preference will be given to applicants experienced with the University OMNI system.

Other Information

This is a temporary position with an anticipated end date of January 12, 2018.

Anticipated Salary Range

Anticipate hiring in the upper 20's.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf


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