Graduate Administrative Assistant

Greensboro, NC
Jun 17, 2017
Institution Type
Four-Year Institution
Requisition Number S1255

Position Number 002835

Position Classification Title Administrative Support Assc

Functional Title Graduate Administrative Assistant

Position Type Staff

Position Summary

This is a lead position with the primary purpose to provide specialized administrative and programmatic support to the Graduate programs in the Department of Kinesiology. This includes serving as the lead administrative support for the Department Graduate Programs requiring extensive programmatic and information records knowledge; this includes providing administrative support to assist the Director of Studies in program management, maintenance of student files and other documents, accessing student data files and data bases for requested information, serve as application processing coordinator for graduate applications, being primary information source for graduate faculty on graduate processes and procedures, maintenance of graduate information resources, and other document and report generation (50%). This person will also be the primary contact, communication conduit and source of information for prospective and current graduate students which also requires extensive programmatic and information records knowledge, excellent oral and written communications skills and use of technology (20%). This person will manage, process, track and reconcile graduate assistantships, tuition waivers and awards which requires substantial knowledge of personnel and budgetary policies relative to graduate student employment and awards, and the ability to effectively communication with various offices on campus. This also requires that graduate assistantship application materials and credentials are complete for TA credentialing (20%). Finally, this position will provide general administrative support to the Director of Graduate Studies, Department Chair, and faculty. This may include administrative support for faculty and staff searches, general office support for faculty, and assisting the department chair and office manager on occasion with select budgetary and personnel administrative support, including processing travel, purchase requests and reimbursements (10%).

Minimum Qualifications


Preferred Qualifications

Work experience in Higher Education

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Recruitment Range $33,428 - $37,142

Org #-Department Kinesiology - 13003

Work Hours of Position 8:00 A.M. - 5:00 P.M., Monday - Friday

Job Family Administrative and Managerial

Band Associate

Competency Level Advanced

2-4 key competencies for successful execution of job duties, including chosen level definition:

Program knowledge. Applies substantive knowledge of program policies and procedures that effect operations. Applies program knowledge to client situations; applies knowledge of program content and services in the analysis of information and decision-making.

Information Records Administration: Utilizes, reconciles and manipulates data for management reports from different internal and external sources. Applies an understanding of the information in order to extrapolate key data elements. May serve as a lead worker.

Communication Oral: Applies knowledge of programs, policies and procedures to interpret and communicate information to meet specific needs of staff and clients. Demonstrates the ability to work with confidential and sensitive information.

Communication Written: Independently composes letters, memos and reports requiring research and presents data accurately to support findings. Responds to inquiries, which require written explanation or interpretation of established policies, procedures and programs. Reviews sensitive materials and edits content constructively.

Open Date 06/16/2017

Close Date 06/27/2017

Job Close Date

Type of Appointment 1.0 (Full-Time)

FLSA Non-Exempt

Salary Grade Equivalency 61

Number of Months per Year 12

Applicant Documents
Required Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References
Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Have you graduated from high school or received a GED?
    • Yes
    • No
  2. * Please indicate how you learned of the vacant position for which you are applying:
    • UNCGjobsearch Website
    • Greensboro News & Record
    • Carolina Peacemaker
    • Other Newspaper
    • The Chronicle of Higher Education
    • Inside Higher Ed
    • Other Professional Journal
    • UNC System Job Board
    • Other Online Job Board
    • Personal Networking
    • Other

To learn more or to apply for this position please visit our UNCGjobsearch website at



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