Coordinator II

Minneapolis, MN
Jun 16, 2017
Institution Type
Four-Year Institution
The University of St. Thomas invites qualified candidates to apply for Coordinator II position within the Internprofessional Center for Counseling and Legal Services in the School of Law.

Under limited supervision, perform a variety of organizational, programmatic, and analytical tasks in the support of the legal clinics affiliated with the University of St. Thomas (UST) School of Law and UST's Interprofessional Center for Counseling and Legal Services (IPC) in consonance with the mission and vision of the Center. Provide academic support for faculty and fellows. Interact regularly with UST School of Law faculty, staff and students and external clients of the IPC. Participate in the training and supervision of student attorneys. Manage the scheduling of all appointments and meetings of the Legal Services component of the IPC. Under direction from the Program Manager, provide supervision to student workers. Bilingual ability in French and/or Spanish preferred.

Essential Functions:

Primary contact for clients, visitors, UST faculty, staff and students to the Legal Services Clinics of the Interprofessional Center. Route information/mail to faculty, fellow, staff and student attorneys. Independently schedule appointments for Legal Services Clinic clients, faculty, staff and student attorneys. Communicate effectively with clients from diverse cultures, backgrounds and experiences. Respond independently to inquiries for Legal Services, including providing referrals to other agencies and attorneys. Provide secondary office support for Counseling Services. Ensure confidentiality in all matters. (30%)

Primary programmatic support for one of the six-credit clinics. Subject to change based on program needs, the initial responsibility will be for the Community Justice Project (IPC), which is comprised of one faculty member (supervising attorney), one clinical law fellow (staff attorney) and six to ten student attorneys. Includes timely completion of the following: document production; formatting and editing faculty, fellow and student work product; management of electronic and hard-copy client files; scheduling of client related meetings, court hearings, and deadlines; editing and distributing course syllabi. Secondary programmatic and liaison support for other clinics. (20%)

Academic support for clinic faculty (including full-time and adjunct faculty). Includes the preparation of class materials under the direction of faculty member, maintenance of Blackboard and Canvas sites, arrangements for guest speakers, production of professional publications and correspondence. (15%)

Contribute to the overall administrative functioning of the Clinic. Share in the management of all Clinic program client files and time-keeping of all student attorneys, clinical law fellow and faculty using specialized case management software. Consult with Program Manager in the on-going development and implementation of administrative and office management activities related to the Clinic program. Prepare and record minutes from Faculty / Staff meetings. Order office supplies and equipment as needed for the Clinic program. Ensure confidentiality in all matters related to clients and their cases. Under direction of the Program Manager, supervise student workers doing administrative duties. (15%)

Participate in the training, supervision and evaluation of student attorneys regarding professionalism, confidentiality, law office management, workplace ethics, and interprofessional collaboration with other professionals of the IPC. (10%)

Maintain Center website (utilizing website development software) and develop public relations materials for Legal Services Clinic. In coordination with Clinic Director and Program Manager, liaise with University and Law School communication personnel on marketing and external communication strategies. (5%)

If qualified, provide interpreter and translator services for Legal Services Clinic faculty, staff and students and clients. Attend Immigration Court Hearings, District Court Hearings, client meetings and other events as an interpreter as needed. Provide document translation for Legal Services Clinic as needed. (5%)

This is a full-time, benefits eligible position. The University of St. Thomas offers a competitive and comprehensive benefits program, which includes medical, dental, vision, life, long-term care, legal, and disability insurance coverages. Offerings also include retirement plans, flexible spending accounts, a health savings account, and an employee assistance program. The University provides tuition remission to its employees, spouses, and dependents. In addition, the University values a healthy work/life balance and has generous provisions for paid time off.

Minimum qualifications: High school education or the equivalent and three years of administrative/clerical support, preferably in higher education.

Preferred qualifications: Associate's degree, and experience in a law office.

Knowledge of: Policies and procedures of the department. Proficiency in the use of specified computer applications such as Microsoft Office, Blackboard, and Canvas. Record keeping principles and practices.

Skill in: Analyzing and resolving varied office administrative problems. Strong attention to detail. Strong interpersonal skills. Excellent communication skills both oral and written.

Abilities: The ability to set priorities and meet critical deadlines. The ability to establish and maintain effective working relationships with those contacted in the course of work. French and/or Spanish language proficiency a plus.

Physical requirements: The ability to work in and move about an office setting. The ability to use a computer and other office equipment. The ability to lift and transport materials and equipment weighing up to twenty pounds. The ability to read printed materials and a computer screen. The ability to communicate in person and over the telephone. The University provides reasonable accommodations to qualified individuals with disabilities who require and request accommodations in order to perform the essential functions of their jobs.

Applicants will be asked to upload a resume to their profile and copy/paste a cover letter into the application.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. The successful candidate will possess a commitment to the ideals of this mission statement.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website. If you are viewing this posting from a site other than “Jobs at St. Thomas”, the University assumes no responsibility for the accuracy of information.

The University of St. Thomas is an Equal Opportunity Employer