Senior Budget Officer (Req. 26100)

UCLA, Los Angeles
Jun 16, 2017
Institution Type
Four-Year Institution

The Senior Budget Officer reports to the Chief Budget Officer (CBO) for the Student Affairs organization, and will have departmental, divisional and organizational responsibilities. The Senior Budget Officer oversees budget and human resource activities for all units under the divisions of Student Affairs Administration and Enrollment Management, and directly supervises activities for units including but not limited to Student Affairs Administration, Enrollment Management Administration, Office Technology Center, ADA 504, the Center for Accessible Education, and other Student Affairs units, accounts or programs as assigned.  The incumbent directly manages the Vice Chancellor Student Affairs' central resources. The Senior Budget Officer provides financial and administrative expertise and support for an array of analytical, budget, personnel, human resources, material management, and purchasing functions at the departmental, divisional and organizational level. The incumbent coordinates at both the division and organizational level on-going processes and special projects, including but not limited to campus systems implementations, requests for information internally and externally, training, and communications, and performs ad hoc and on-going analysis and audit of budgetary and personnel information using appropriate campus data and query databases e.g. the Query Database (QDB), Campus Data Warehouse (CDW), and Campus Budget Information Gateway (CBIG).

Fiscal responsibilities include oversight of budget and fiscal functions including development of budgets, forecasting, reconciliation and analysis at the departmental, divisional and organizational level. The incumbent makes recommendations to the Chief Budget Officer and management regarding budgetary matters, including realignment of resources within Student Affairs. Incumbent will also serve as resource for training new staff and departments on budgetary matters, use and implementation of the divisionally developed Financial Management Program (FMP), and will provide support as new budget initiatives are identified. The incumbent is expert in the Campus Budget Information Gateway (CBIG) system, and oversees input for client departments, programs and accounts under the incumbent's direct purview, and provides support to the Chief Budget Officer in reviewing submissions and variance reports for all units within the Student Affairs organization. The incumbent will serve as a preparer for the Transfer of Funds and Staffing List systems; Departmental Security Administrator (DSA) with both divisional and organizational responsibilities; and Post Audit Notification (PAN) reviewer to units under the incumbent's purview as necessary.

The Senior Budget Officer will provide oversight of personnel and payroll support and processing using the Employee Database system (EDB), Payroll Time Reporting system (PTR) and the Time Reporting System (TRS) , including all facets of personnel and payroll administration e.g. new hires, equity, reclassification and merit transactions, separations, job description and requisition processing, and payroll processing; and expertise and processing support for services, goods, and reimbursement including but not limited to purchasing, telecommunications, travel and facilities. Under the direction of the Chief Budget Officer, the Senior Budget Officer will make recommendations for and develop procedures and processing forms for use by departments to ensure consistent application of personnel and purchasing policies and procedures. Serves as preparer and reviewer to units under the incumbent's purview as necessary.

Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at  Reference position #26100.     AA/EEO

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The complete listing of qualifications is available on UCLA's official job posting.


  • Ability to work with frequent interruptions and adapt to a changing workflow.
  • Knowledge of university accounting, recharge and travel policies and procedures.
  • Ability to work independently in order to analyze complex issues and related problems; develop, recommend and communicate appropriate solutions.
  • Skill in providing guidance and training to other staff on policy interpretation and financial processing.
  • Demonstrated ability to research, analyze, interpret and apply policies and procedures appropriately; ability to determine compliance with existing policies and established guidelines.
  • Demonstrated proficiency with Microsoft Office, specifically spreadsheet and database applications, electronic mail, and web-based applications in order to prepare business correspondence, reports and analysis with speed and accuracy.
  • Demonstrated skill in working independently and thoroughly to meet deadlines.
  • Ability to organize and coordinate multiple tasks, to establish priorities, and to re-establish priorities as changing circumstances dictate.
  • Working knowledge of standard accounting principles, practices and terminology.
  • Skill in performing basic bookkeeping transaction e.g. debiting, crediting, preparing journal entries, and reconciling expenses.
  • Skill in performing standard payroll functions e.g. tallying and auditing timekeeping documents, preparing payrolls and reconciling errors.
  • Demonstrated interpersonal skills to work harmoniously and effectively with colleagues, staff and vendors on matters pertaining to responsibilities.
  • Reading and comprehension skill sufficient to understand and interpret University manuals, memoranda, policies and procedures pertaining to job responsibilities.
  • Skill in writing logical, clear and to-the-point, reports and recommendations.
  • Ability to speak with clarity and precision to obtain and convey information related to job responsibilities.
  • 5-7 years of progressively responsible experience with providing financial and human resource-related administrative support.


  • Demonstrated working knowledge of UCLA Staff personnel and payroll systems, policies and procedures.
  • Working knowledge of UCLA financial and budgetary policies, processes and procedures.
  • Demonstrated knowledge of University procedures for ordering supplies, telephone equipment, facility requests, and other campus services.
  • Demonstrated ability to use campus mainframe and web-based applications, including but not limited to: BruinBuy purchasing system, applications Employee Database System (EDB) and Payroll Time Reporting (PTR), and Time Reporting System (TRS), CBIG, Travel Express, QDB/CDW database systems and UCLA Corporate web based Financial inquiry reports.


UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy -

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