Assistant to the Dean & Dean's Office, UCLA Anderson Graduate School of Management
Under the direction of the Office of the Dean Director and the Dean of UCLA Anderson, the incumbent will provide high-level executive administrative support to both the Dean and the Director, as part of the "Office of the Dean" team.
The position assumes the primary administrative responsibility for the organization and administration of matters pertaining to the Office of the Dean by serving as the executive assistant to the Dean. In this capacity, manages and prioritizes the demands on the Dean's time and resources from constituents and stakeholders within and outside of the university; in particular, students, staff, faculty, major prospects, donors, visitors, BOA members, alumni, and the external business community generally. Manage the Dean's calendar and schedule meetings with staff, faculty, senior management, direct reports, and students, often involving highly sensitive and confidential issues. Schedule and execute the dean's travel itineraries for domestic and international travel.
Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu. Reference UCLA REQ. # 26068
The complete listing of qualifications is available on UCLA's official job posting.
- Excellent oral and written communication skills to interact effectively and diplomatically both in person, on the telephone, and through email with donors, alumni, administrators, faculty, students, staff, and university visitors, and the ability to establish rapport and good working relationships with same individuals.
- Ability to quickly prioritize, adapt to changing priorities, handle multiple tasks simultaneously and efficiently, and meet competing demands for information and services with a high attention to detail and in relatively short time spans with frequent interruptions.
- Ability to not only work as a member of an administrative team taking direction, supervision and counsel from supervisor, but also to work at times with minimal direction making independent judgments and decisions, discerning when action of a higher level is required.
- Skill in operating standard office equipment, including copiers, fax machines, scanners, computers, and printers. Expert-level knowledge of Microsoft Word and Outlook.
- Demonstrated knowledge of travel arrangements, preparation of complex travel expense reports for both domestic and international travel, and reimbursement requests.
- Ability to use transcribing equipment and strong typing skills with low error rate.
- Ability to work some evenings and weekends as needed.
- Ability to occasionally work varied shifts.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct