The Purchasing Agent is responsible for researching resources for the purchase of goods and services through formal solicitation processes and the informal quote process. The Purchasing Agent provides support to the Director of Purchasing & Contracting under limited supervision. This includes assisting with developing specifications, public sale of approved surplus College property and equipment, creating and issuing formal solicitation documents, processing requisitions and purchase orders. The Purchasing Agent reviews and audits electronic purchase requisitions for completeness, accuracy and appropriateness, ensuring that all purchasing procedures have been followed. Assists with procurement card applications, training, issuing of new/replacement cards, and runs reports to determine accounts in need of reconciliation.
Title: Purchasing Agent
Position ID number: 143
Posted Date: 11/20/2017
Job Category: Staff
Department: Purchasing - HPUR
Position Status: Full-Time Staff
Salary Range: $41,188-$51,486
Prepare & issue formal solicitations & informal quotes in accordance with applicable laws, policies & procedures, including advertising projects, conducting pre-bid/proposal meetings & bid/proposal openings, review & analyze responses, prepare addenda, change orders, contracts, & post-contract support & administration. Interprets & guides internal & external customers with understanding applicable laws, rules & policies. Guides internal customers with determining the best method of solicitation for respective projects (quote, IFB/RFP, etc.) & assists with developing specifications.
Review requisitions in Unimarket for completeness including, justification, attachments, accuracy and cost savings to ensure that all purchasing procedures have been met. Approves vetted requisitions and converts into Purchase Orders.
Reviews requisitions in Datatel for travel advances and tuition reimbursements for College personnel; requisitions are converted into purchase orders.
Assists Director in determining Independent Contractor or Guest Speaker status for vendors. Organizes, maintains the database, and streamlines the Independent Contractor and Guest Speaker Agreements, and other contracts as assigned.
Assists with the Purchasing Department's fiscal year close-out which includes researching and closing out purchase orders as required.
Works with department staff and vendors to manage current vendor information in the college databases, ensuring that all required documentation has been received
Provides formal and informal trainings to staff and faculty on a variety of procurement related subjects.
Other duties as assigned
Associate's Degree in Business, Accounting or related field.
Minimum of two years of relevant experience.
Intermediate knowledge Microsoft Excel, Word, and Outlook.
Intermediate knowledge of electronic purchasing and/or finance systems.
Basic knowledge of local, State and Federal procurement laws
Ability to manage multiple priorities simultaneously with a strong sense of urgency, adherence to deadlines, and the ability to prioritize workflow.
Ability to research and be a team player.
Effective oral, written, and interpersonal communication skills.
Demonstrated ability to maintain confidentiality
Ability to work accurately and independently, with minimal supervision, in a fast-paced deadline-driven environment with special attention to accuracy.
Ability to deal effectively, tactfully, and courteously with internal and external customers. Must have demonstrated strong customer service skills
Public sector Certified Professional Public Buyer (CPPB) certification or Certified Professional in Supply Management (CPSM).
Ability to interact with a variety of faculty, staff and students from diverse backgrounds
AACC is an equal opportunity employer who values the power of diversity and the strength it brings to the workplace.
Hours per Week: 40
Required Documents: Cover Letter, Resume/Curriculum Vitae