Senior Library Assistant, Reference and Archives

Washington, D.C.
Jun 16, 2017
Institution Type
Four-Year Institution


Job Description Summary:

GW Libraries and Academic Innovation (GWLAI) is a catalyst, a spark to generate new ideas and new possibilities. Responsive to the changing landscape of information and education, being sensitive both to traditional and emergent modes of communication, we bring together diverse constituents of faculty, students, and staff in a highly collaborative, dynamic, and deeply engaged intellectual community to support research, teaching and learning. As part of the larger George Washington University, we are a nexus where exciting things happen, where change happens, where growth happens. Reporting to the Public Services and Instruction Librarian, the Senior Library Associate works within the Division's Special Collections Research Center team.

The Senior Library Assistant, Reference and Archives is responsible for the following duties:

  • Provides reference services, including research and access assistance, monitors the reading room and trains users on proper handling of materials, and manages photo-duplication services and patron requests. Provides reference assistance both in person and remotely and oversees the work of student assistants who contribute to reference services.
  • Surveys and organizes collections and provides both intellectual and physical control, including finding aids in EAD format, and performs all processing activities according to professional standards for treatment of special and archival materials. Guides the work of student assistants undertaking processing projects.
  • Oversees the photo-duplication workflow and document delivery operations of the department. Makes decisions about scanning requests based on assessment of preservation needs and copyright status of materials. Assigns scanning requests to students. Manages the invoicing and payments of photo-duplication orders and consults with patrons on proper citation of materials used in publication.
  • Works closely with the Public Services team to support the planning, promotion, materials requests, and set-up of instruction sessions and other events. Is present for events when required. Represents Special Collections on library-wide committees for projects with relevance to the department.
  • Supports the management and maintenance of the on-site collections, books stacks, departmental files, and collects and reports on departmental statistics monthly, quarterly, and annually. Monitors and stores departmental office supplies and processes supply requests.

The position is based at GW's Foggy Bottom Campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

High school diploma/GED, or equivalent combination of training and experience, is necessary plus 1.5 years of relevant experience, or a bachelor's degree.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:
  • Knowledge of regular working and ethical practices of a library, archives, or museum
  • Formal coursework or training in library science, archival management, and/or experience arranging and describing library materials
  • Knowledge of Google Applications and Microsoft Office tools for inventory control and management
  • Experience with database tools used for archives management, such as Archivists' Toolkit, ArchivesSpace
  • Experience scanning images and documents
  • Working knowledge of copyright and preservation basics
  • Experience with customer service, research assistance, and/or teaching
  • Bachelor's degree preferred but not required.
  • Previous work experience in a library, archives, or museum
  • Experience providing customer service to diverse populations
  • Knowledge of Microsoft Word and Excel
  • Word processing skills and data entry skills
  • Excellent written and oral communications
  • Ability to work effectively in a fast-paced environment and simultaneously handle multiple projects
  • Ability to work effectively independently and as part of a team
  • Ability to lift boxes weighing as much as 40 lbs. and pushing carts with boxes


Campus Location: Foggy Bottom College/School/Department: University Libraries Family Libraries Sub-Family Library Services - Staff Stream Service and Support Level Level 2 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Between the hours of 8:30 AM and 5 PM, Monday-Friday. Occasional Saturday or evening hours may be required. Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

In order to gain a better understanding of your experience, the professional experience section of your resume must include months in addition to years. For example, instead of “2014 – 2015,” it should include “April 2014 – January 2015” or similar information.

Internal Applicants Only? No Posting Number: S006362 Job Open Date: 06/15/2017 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Does the professional experience section of your resume include months?
    • Yes
    • No
  2. * What is your expected salary range?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents


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