Administrative Services Assistant 3 (UCP 4)

Location
Storrs, CT
Posted
Jun 16, 2017
Institution Type
Four-Year Institution
Job Title: Administrative Services Assistant 3 (UCP 4)
Job ID: 2017627
Location: Storrs Campus
Full/Part Time:
Regular/Temporary: Regular

Job Posting

The Department of Student Activities at the University of Connecticut announces the opening of a full-time Administrative Services Assistant 3- UCP 4 under the direction of the Assistant Vice President for Student Affairs & Director of Student Activities. This position will assist in managing a number of administrative functions in the Department of Student Activities.

This staff member will be expected to regularly exercise independent judgement within established practice and policy and to independently resolve a wide variety of administrative problems in a fast paced, student-centered environment.

DUTIES AND RESPONSIBILITIES
  • Perform department management duties; directs the workflow and supervises the processing of administrative and all professional and graduate assistant personnel processes and paperwork; reviews paperwork for accuracy and adherence to policies and procedures; back up for student personnel systems across all areas in the department.
  • Independently compose, prepare and/or edit standard correspondence and reports containing information that requires thorough knowledge of policies, procedures and data sources.
  • Devise, modify and/or supervise the maintenance of complex filing and record keeping systems, which may be automated. Keep inventory of all department equipment. Prepare department material for the Archives.
  • Transmit authoritative information and serve as a resource to students, staff and others regarding designated policies and procedures governing the department.
  • Within established practice, handle administrative matters for supervisor, sign supervisor's name to correspondence, requisitions, vouchers and other standard forms and make decisions in supervisor's absence.
  • Maintain and monitor multiple department sub-budgets and corresponding records; monitor and approve routine expenditures, as delegated, process fiscal paperwork; advise supervisor of problems; may independently manage specific budget items, such as contracts and agreements for speakers and performers.
  • Assist supervisor and others in resolving budget and other business problems related to department /unit operations.
  • Monitor and review personnel actions for accuracy and compliance with appropriate policies and procedures and resolves related problems as they arise.
  • Responsible for making all necessary arrangements for department meetings, conferences and travel for all staff and graduate students. Arrange for and implement, as directed, conferences, seminars, committee meetings, assisting as required. Assist in programming events and memorial service planning. Serve as administrative support for the Student Trustee Election Committee-- arrange meetings, take minutes, transcribe tapes, review/edit application materials, serve as the point of contact for candidates and staff from around the UConn system involved in the process.
  • Perform complex typing and transcription duties as required; operate automated equipment.
  • Schedule appointments and meetings for supervisor; screen incoming mail and telephone calls, making referrals as appropriate.
  • May represent supervisor to other University offices, the public or outside organizations to gather or transmit information that affects the operations of the department/unit.
  • Review administrative and internal operation procedures for efficiency and effectiveness and recommend improvements; establish procedures to implement operational and/or fiscal policies.
  • As needed or assigned, may be responsible for special short term or ongoing projects that require planning, coordination and supervision.
  • Perform related duties as required.

MINIMUM QUALIFICATIONS
  1. Bachelor's degree or equivalent combination of education and experience including 4-8 years' experience in a progressively responsible administrative support position
  2. Organizational and supervisory ability
  3. Excellent interpersonal skills and ability to work effectively with the department/University staff and other individuals and groups.
  4. Ability to resolve administrative problems efficiently, effectively and independently.
  5. Proficiency using Microsoft Office products (word, outlook, excel)
  6. Demonstrated ability to establish positive and inclusive working relationships with a diverse constituency of college students, staff, faculty and relevant partners
  7. Demonstrated ability to work in a fast paced environment
  8. Willingness to work irregular hours for specific activities and events

PREFERRED QUALIFICATIONS
  1. Experience working in higher education
  2. Experience working with college students

APPOINTMENT TERMS

This is a full-time, permanent 12-month position. Anticipated salary is low to mid-forties with excellent benefits. Anticipated start date is July 7, 2017.

TO APPLY

Interested candidates please submit a letter of application and resume that demonstrates how you meet the qualifications and requirements of this position, and contact information for three professional references at www.jobs.uconn.edu. Screening will begin immediately. (Search# 2017627)

This job posting is scheduled to be removed at 11:59pm Eastern time on June 29, 2017

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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