Commodity Manager

Jun 16, 2017
Institution Type
Four-Year Institution
About The Unit: The core mission of Procurement and Payment Services is to coordinate the University's procurement and payment activity to ensure customer satisfaction, compliance, and cost effectiveness.

Unit Job Summary: Serves as a contract solicitor, negotiator, and administrator of University agreements and acquisitions. Conducts regular screening meetings and evaluations related to finding potential vendors. Performs buying responsibilities of procurement commitment and expenditure control for competitive contracts. Drafts specifications, contract requirements and scopes of work; coordinates defined needs of the University; prepares evaluation data during the pre-award process for agreements; and develops, prepares, and implements solicitations of quotations, proposals, and requests for information. Monitors contract executions of buyer personnel. Conducts periodic review of contractors' performance under University-wide agreements. Initiates, prospects, negotiates with, and develops vendor representative contacts which lead to agreements or modifications to contracts with vendors that support usually recurring and single event agreements required by the University. Performs purchases of commodities and services as required.

Unit Education: Bachelor's degree or higher required. Bachelor's degree in business, purchasing, materials management, or a related field preferred. Completion of a Certified Purchasing Management (CPM) Certification preferred.

Unit Experience: A minimum of five years of experience in direct, independent purchasing required.

Unit Job Function Competencies: Demonstrated experience in identifying and solving purchasing and associated problems required. Acquired competency in the use of desktop computer business systems for database management, records development, information transference, as well as software for comparative data analysis required. Experience in contract writing preferred. Performs initial review of customer produced/proposed contract templates. Provides contractual analysis and interpretation; work with team members to develop/recommend creative solutions as needed. Work with legal resources to obtain legal advice, regulatory issues, compliance issues, and other matters as needed. Communicate and coordinate the change process through all proper channels, including obtaining appropriate approvals as required per existing policies. Investigate and resolve internal/external customer contract concerns. Experience and expertise in handling procurement specific concerns of users and suppliers related to contract management preferred. Experience in higher education preferred. Standard Job Function Competencies Other - Preferred Demonstrated knowledge and expertise in administering mid- to large- sized procurement operation required. Significant knowledge of Microsoft Excel, Word, and Access and comparative data analysis software required. Considerable skill in identifying and solving purchasing and associated invoice and contract issues required. Attention to detail in documentation and transaction accuracy required. Excellent verbal and written communication skills required. Demonstrated negotiation ability required.

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