Department Support III
Requisition # 2017-7672
Department VP for Campus Life
Category Administrative Support
Date Posted 6/15/2017
Full-Time / Part-Time Full-Time
Application Deadline ..
The Administrative Assistant provides primary administrative support to the Dean for Diversity and Inclusion and supports the budgetary, contractual, and scheduling functions of three University centers (Carl A. Fields Center for Equality and Cultural Understanding, Women's Center, and Lesbian, Gay, Bisexual, and Transgender Center). Working closely with departments reporting the Dean and other campus units, the Administrative Assistant will play a critical role in the daily operations of an energetic, fast-paced, and collaborative environment.
Responsibilites for the administrative assistant include, but are not limited to:
- Manages the calendar of the Dean for Diversity and Inclusion and schedules meetings; Answers the phone, screens calls/messages, and addresses and/or helps resolve questions and concerns; Assists Dean with organizing logistics and communications for meetings, committees, initiatives, travel, etc.
- Manages and prepares expense reports for the Dean; Monitors several financial accounts, processes vendor invoices, and reconciles Center budgets; Runs regular budget reports for the Centers and meets quarterly with staff for budgetary updates and support; Processes contractual forms and payments for speaker/vendor fees and honoraria
- Assists Dean with the efficient preparation and distribution of correspondence, such as emails, memos, reports, meeting notes, etc. This includes formatting, proofreading, editing and distributing written and electronic materials with a high degree of accuracy and thorough attention to detail
- Manages some space reservation processes of the centers, primarily the Carl A. Fields Center for Equality and Cultural Understanding
- Undertakes special projects and performs other administrative duties as needed
- Associate's or other 2 year degree with at least 4-6 years of related experience
- High level of proficiency with computers and the Microsoft Office Suite, including Word, Outlook mail and calendars, and Excel
- Demonstrated ability to work autonomously and take initiative
- Excellent problem-solving and organizational skills and ability to quickly learn new tasks
- Ability to work both independently and as part of a team
- Excellent interpersonal and written and verbal communication skills
- Very strong copy-editing and proofreading ability
- Discretion and the ability to appropriately handle sensitive, confidential information
- Knowledge of Photoshop, Acrobat, and PowerPoint
- Experience in an academic environment, working closely with college/university students
- Knowledge of University financial operating systems (e.g., PRIME, Concur, etc.)
The final candidate will be required to complete a background check successfully.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
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Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
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