Grants Manager

Requisition # 2017-7675
Department Princeton Neuroscience Inst
Category Grants and Contracts
Date Posted 4 months ago
Full-Time / Part-Time Full-Time
Application Deadline


The Princeton Neuroscience Institute and the Department of Psychology at Princeton University are searching for a Shared Grants Manager to serve as a key member of our administrative team by assisting with the administration of research grants for our faculty, students, and research staff. Under the joint supervision of the Assistant Director (Princeton Neuroscience Institute) and the Department Manager (Department of PsychologY), the Grants Manager's primary responsibilities will be pre- and post-award activities related to various sponsored research projects in the Princeton Neuroscience Institute and the Department of Psychology.


Specific responsibilities include but are not limited to:

Pre-Award Activities:
-Guide the PI through the application process, ensuring that requirements for each proposal are fulfilled as described by the program announcement;
-Prepare the budget and the budget justification;
-Prepare and/or review administrative documents required for applications;
-Process subcontract agreements and contracts;
-Prepare proposal submissions to the Office of Research and Project Administration (ORPA) and funders through the Princeton University Grants Management System (COEUS) and the appropriate sponsor system such as, ASSIST or Fastlane, or directly to the funding agency/foundation as necessary;
-Confirm that proposals are submitted to and received by the agency before the sponsor's deadline;
-Prepare Just-In-Time information at the sponsor's request.

Post-Award Activities:
-Complete any paperwork necessary to set up the award and perform re-budgeting tasks as necessary;
-Work with PI to carefully monitor effort and spending on awards and ensure compliance;
-Assist investigators with progress report submissions and close-out documents;

-Edit effort as needed in the Labor Accounting system;
-Process journal entries to transfer erroneous charges;
-Prepare cost transfer documentation for PI review and submission as necessary;
-Maintain PI Current & Pending Support documents;
-Process any administrative or budgetary sections of reports and Assist Sponsored Research Accounting in preparing interim and final financial reports when needed;
-Review and approve purchase orders/requisitions for equipment/supplies and other expense reports for compliance;
-Prepare forecasts and spending updates for Principal Investigators to review with Grants Manager and/or faculty regarding their research funds;
-Work with other universities and sponsors on the transfer or relinquishment of grant awards.

In addition, the Grants Manager will be expected to attend all relevant training classes and stay current with changes in policies, procedures and processes pertaining to sponsored research and financial management. This individual will serve as the central interface between principal investigators, sponsors, ORPA, and Princeton's Sponsored Research Accounting.


Essential Qualifications:

-Bachelor's degree with minimum of 4-6 years accounting, business and/or grant experience.
-Working knowledge of federal regulations regarding fiscal management of federal funds including Uniform Guidance.
-Excellent organizational and interpersonal skills, as well as written and verbal communications skills.
-Ability to exercise independent judgment to plan and prioritize diverse workload, handle frequent deadlines, take initiative, self-motivate and function autonomously.
-Excellent data gathering skills and the ability to creatively solve problems and formulate/implement process improvements.
-Ability to manage multiple priorities in a fast paced, changing environment;
-Must maintain strict confidentiality of personnel and salary information.
-Strong computer skills: experience with Microsoft Office Suite software, excellent skills in MS Excel, proficient in Word and Outlook.
-Ability to function effectively in a team-based environment.
The final candidate will be required to pass a background check.

Preferred Qualifications

-Experience with University Systems and Software including PeopleSoft, Prime Financials, COEUS, Labor Accounting and the Information Warehouse.
-Familiarity with University Resources (ORPA, Office of Finance and Treasury, Sponsored Research Accounting).
-Familiarity with Princeton's administrative procedures and policies.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


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