Administrative Specialist II

Fayetteville, AR
Jun 16, 2017
Institution Type
Four-Year Institution

Posting Number C841P

Quick Link for Posting

Working Title Administrative Specialist II

Position Number 12382

Department English

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.
Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

The J. William Fulbright College of Arts and Sciences is the largest and most academically diverse unit on campus with 19 departments and 43 academic programs and research centers. The college provides the core curriculum for all University of Arkansas students and is named for J. William Fulbright, former university president and longtime U.S. senator.

The University of Arkansas is committed to provide an educational and work environment in which thought, creativity, and growth are stimulated, and in which individuals are free to realize their full potential. The J. W. Fulbright College of Arts and Sciences promotes these ideals and welcomes applicants who foster an inclusive environment through an open exchange of voices and ideas from populations of diverse backgrounds.

The Department of English offers four degrees and an online certificate. Students can take courses in African American, Arab American, U.S. Latina/Latino, Native American, postcolonial and southern literatures, as well as in creative writing and translation, film and media studies, gender and sexuality studies, rhetoric and composition, digital humanities, service-learning and a constantly changing list of period- and genre-specific topics.

Department Home Page

Job Type Staff

Summary of Job Duties

The Administrative Specialist II performs general reception duties for the Department of English. This position is responsible for maintaining contact information for faculty, Graduate Assistants, and alumni. This position also assists with faculty recruitment, ordering low-cost office supplies, and performing general office duties. Other duties as assigned.

Regular, reliable, and non-disruptive attendance is an essential job duty, as it the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • The formal education equivalent of a high school diploma
  • At least two years of experience in a specialized or related area applicable to work performed

Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • At least two years of experience working in an office setting
  • Demonstrated excellent customer service skills and experience

Knowledge, Skills and Abilities (KSAs)
  • Excellent knowledge of general grammar best practices
  • Knowledge of Microsoft Word and Excel
  • Excellent writing skills
  • Good judgment and prioritization skills
  • Ability to type correspondence accurately
  • Ability to be self-motivated
  • Ability to have promptness when completing tasks

Physical activities associated with this position

For questions regarding reasonable accommodations please contact the Office of Equal Opportunity and Compliance 479-575-4019.


  • Feeling
  • Grasping
  • Standing
  • Walking


  • Manipulate items with fingers, including keyboarding
  • Hearing
  • Repetitive motion
  • Sitting
  • Talking

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Physical Conditions None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 4:30 p.m.

Overtime Eligible Yes

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Kimpel Hall

Benefits Eligible Yes

Appointment Percent 100

Salary $21,827

Pay Grade Level C109

Does this Position require a Motor Vehicle Reports Check? No

Does this position require a background check? No

Does this position require a substance abuse test? No

Pre-employment Screening Requirements

Posting Detail Information

Future Open Date

Close Date 06/29/2017

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

Sara Beth Spencer Bynum
Administrative Support Supervisor
Department of English
(479) 575-2699

All application materials must be uploaded to the U of A's employment system at Please do not send to listed recruitment contact.

Special Instructions Summary

Candidates selected for an interview for this position will be asked to complete proficiency testing in the following categories:

  • Microsoft Office Word and Excel 2013 - Normal User version (Basic Proficiency)
  • Typing - words per minute
  • Department of English Writing Test

The Microsoft Office and typing tests will be emailed to each candidate selected for an interview. The testing should be finalized before the scheduled interview, and can be completed on a personal computer at any location, or on campus in the Human Resources department in the Administration Building, office 222. Computers are limited and seating is on a first come first serve basis. Please visit Human Resources online for more information. The Department of English Writing Test will be completed during the interview.

Women and minorities are encouraged to apply.

Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting No

City, St. Fayetteville, AR

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have the formal education of a high school diploma or equivalent?
    • Yes
    • No
  2. * Do you have at least two years of administrative experience, or experience in a specialized or related area?
    • Yes
    • No

Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Proof of Veterans Status


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